JH Kelly; Logistics Administrative Assistant - Boise, ID
Employer:JH Kelly
Job Description:
Application Instructions
Thank you for your interest in joining the JH Kelly team!
For more than 100 years, we've built our reputation on the strength of our people, our commitment to safety, and the relationships we build with our employees, customers, and communities. We're always looking for talented individuals who share our values and take pride in their work. Learn more about our story at www.jhkelly.com
Benefits Package
Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums.
Paid Vacation and Holidays: Generous PTO model to support work-life balance.
401K: 50% company match on the first 6% of employee contributions.
Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly.
Annual Performance Bonuses: Opportunity for additional compensation based on performance.
Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation over the past 10 years.
To be considered for this position, please complete the online application and submit a current resume. We encourage you to provide detailed information regarding your work experience, skills, certifications, and qualifications.
Applications are reviewed as they are received, and qualified candidates will be contacted regarding next steps in the hiring process.
As part of our commitment to maintaining a safe and productive work environment, all offers of employment are contingent upon successful completion of a pre-employment drug screening. Certain positions may also require a background check and/or motor vehicle record (MVR) review based on job responsibilities.
We appreciate your interest in becoming part of the JH Kelly family and look forward to learning more about you.
Position Description
JH Kelly is seeking a positive, detail-oriented, and organized Logistics Administrative Assistant to support the Logistics Coordinator by handling the administrative and data entry tasks associated with the scheduling and execution of deliveries. This role ensures that purchase orders are accurately entered, logistics vendors are scheduled efficiently, and all documentation related to shipments is completed and properly filed. The successful candidate is detail-oriented, organized, and capable of working in a fast-paced, logistics-driven environment with minimal supervision.
Here’s a deeper dive into what you’ll take on:
Logistics Coordination & Scheduling:
Enter and manage purchase orders (POs) accurately within company systems.
Assist with scheduling logistics vendors for inbound and outbound shipments.
Input load data into dispatch and logistics tracking systems to maintain accurate shipment records.
Coordinate with warehouse, field teams, drivers, vendors, and internal departments to confirm schedules, delivery requirements, and successful deliveries.
Provide backup support for the Logistics Coordinator, including scheduling and coordination responsibilities as needed.
Shipping Documentation & Recordkeeping
Prepare and organize shipping documentation, including bills of lading, load sheets, delivery confirmations, and related paperwork.
Maintain detailed shipment records, vendor communications, and logistics documentation for compliance, reporting, and reference purposes.
Maintain vendor files, compliance records, rate sheets, and supporting logistics documentation, ensuring accuracy and accessibility.
Track delivery statuses and ensure all required shipment documentation is received and properly filed.
Vendor & Operations Support
Monitor logistics-related email inboxes and respond to or escalate inquiries as appropriate.
Review vendor invoices and match supporting documentation to ensure accuracy and proper processing.
Assist with onboarding new logistics vendors and maintaining vendor information.
Assist in filing freight claims and documenting delivery discrepancies, damages, or service issues.
Communicate proactively with vendors, carriers, and internal stakeholders to resolve shipment issues and support operational efficiency.
Reporting & Process Improvement
Support the preparation of weekly and monthly logistics reports, including shipping activity, costs, and performance metrics.
Track and report logistics-related data to support operational planning and decision-making.
Identify opportunities for process improvements and assist with implementing enhancements to logistics workflows and administrative processes.
Team & Administrative Support
Provide administrative support to the Logistics team to ensure timely and accurate completion of logistics activities.
Act as a liaison between logistics personnel, vendors, and internal departments while keeping leadership informed of urgent issues or developments.
Assist with maintaining organized records, systems, and administrative processes to support daily operations. Support Shop
Superintendent by setting up project files, job setup data, and other duties as required.
Additional Duties
Assist and provide administrative support to ensure timely and accurate task completion.
Perform additional tasks and projects as assigned.
Position Requirements
What You Bring
Experience: Minimum of one (1) year of administrative experience in a warehouse, logistics, or dispatch environment. Preferred: Experience with purchase orders, shipping paperwork, or vendor coordination. Preferred: Familiarity with logistics or dispatch software (e.g., TMS, Fleet Complete, etc.).
Education: High school diploma or equivalent required. Associate or Bachelor’s degree a plus
Skills: Strong attention to detail and high accuracy with data entry. Solid organizational and time management skills. Clear and professional communication skills (verbal and written). Proficiency with Microsoft Office (especially Excel and Outlook). Ability to handle multiple tasks and meet deadlines. Comfortable working independently and taking initiative. Ability to adapt to changing priorities in a logistics environment
Mindset: Professional who enjoys solving problems, helping teams succeed, and continuously learning new tools and processes. Committed to safety, quality, innovation, and collaboration.
Physical Requirements:
This office-based role involves sitting at a computer for extended periods, with occasional standing, walking, bending, and lifting up to 20 pounds. Strong manual dexterity, hand-eye coordination, and clear communication skills are required. Reasonable accommodations are available.
Equal Opportunity Employer
JH Kelly is an Equal Opportunity Employer and is committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect. We recruit, hire, train, promote, and compensate employees based on qualifications, merit, and business needs without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require assistance or accommodation, please contact our Human Resources department.
Contact Person: Location: • Boise, ID Application Method:Apply Online Base Pay:$20.00 - $28.00/HR
