WAEF: Finance & Administrative Coordinator - Wenatchee, WA
Employer:Washington Apple Education Foundation
Job Description:
Finance & Administrative Coordinator
Washington Apple Education Foundation | Wenatchee, WA
Part-time, approximately 20 hours per week | Nonexempt | In-person
The Washington Apple Education Foundation (WAEF) is looking for a dependable, detail oriented Finance & Administrative Coordinator to help keep the day-to-day
administrative work of our organization running smoothly.
The details matter at WAEF. Accurate financial records, well-prepared meetings, effective
systems and dependable follow-through give our staff, board and volunteers the
foundation they need to focus on students and our mission. The Finance & Administrative
Coordinator plays an important behind-the-scenes role in keeping WAEF accountable,
prepared and ready to serve our community well.
This is a great role for someone who likes keeping things accurate, organized and on
schedule. The coordinator handles established financial and administrative activities
including accounts payable, accounts receivable, deposits, records, board meeting
preparation and organizational calendars while providing administrative support to the
executive director.
The position works alongside WAEF's external accountant, who is responsible for
accounting, payroll processing and financial reporting.
What you'll do
• Process invoices and prepare payments for approval.
• Record and track accounts receivable and prepare deposits.
• Maintain supporting financial, investment and donor account records.
• Prepare board meeting materials, coordinate meeting rooms & meals, and draft
meeting minutes.
• Maintain board meeting, files, and member information in WAEF’s board
management system.
• Track recurring deadlines and administrative follow-through.
• Assist the executive director with scheduling, meeting preparation, correspondence
and special projects.
• Maintain office equipment contacts and vendor relationships.
• Help document recurring administrative processes and keep electronic and
physical records organized and accessible.
We're looking for someone who brings
Experience in administrative support, bookkeeping, accounts payable and receivable, or
similar detail-oriented work is preferred. Strong attention to detail, sound judgment,
confidentiality and dependable follow-through are particularly important.
The successful candidate should be comfortable working independently on established
responsibilities while asking timely questions and keeping team members informed, as
needed. Proficiency with Microsoft 365 is expected. Experience with QuickBooks Online,
Board Effect or Donor Perfect is helpful, but we are also interested in someone who can
learn new systems well.
This is an in-person, approximately 20-hour-per-week position based in WAEF's
Wenatchee office. The regular schedule will be established with the executive director, with
some flexibility needed around board meetings and organizational deadlines.
Compensation & benefits
Hourly rate: $24-30/hour
Part-time employees receive:
• Paid WAEF holidays that fall within the employee's established work schedule
• Paid vacation and sick leave on a prorated basis in accordance with WAEF policy
• SIMPLE IRA participation
To apply
• Please submit a resume and letter of interest to employment@waef.org. The
position will remain open until filled.
• WAEF is an equal opportunity employer and encourages applications from
individuals of all backgrounds and experiences.
Contact Person: Email:employment@waef.org Location: • Wenatchee, WA Application Method:Apply Online Base Pay:$24.00-$30.00/HR
