Employer:Washington State Department of Transportation
Job Description:
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a Fiscal Specialist to provide critical financial and administrative support for the South Central Region Area 2 Maintenance facilities. This position supports that mission by providing clerical support for all employees and management of SCR Area 2 maintenance facilities. Specifically, this position provides support in the areas of fiscal, budget, and financial business; to include payroll, travel, purchasing, compiling/reporting budget data, inventory, accounting, tracking, and customer service. The position also assists in the facilitation and coordination of all administrative duties and functions and helps explain and enforce policies and procedures regarding purchasing, payroll, inventory, and personnel issues.
What to Expect
Among the varied range of responsibilities held within this role you will:
Administer payroll processes by reviewing employee time, leave, premium pay, and payroll transactions; resolve discrepancies, ensure compliance with state requirements, and serve as liaison with Headquarters Payroll.
Coordinate purchasing and accounts payable activities by procuring supplies and services, processing purchase and payment documents, auditing vendor invoices, maintaining purchasing records, and ensuring compliance with procurement policies and contracts.
Maintain inventory records by tracking materials, processing inventory transactions, reconciling purchases and receipts, and supporting inventory control activities.
Process, audit, and maintain financial transactions and records, including vouchers, invoices, travel reimbursements, purchasing card transactions, budget tracking, and fiscal documentation in accordance with state and agency policies.
Support budget administration by maintaining budget spreadsheets, forecasting fiscal needs, preparing required financial documentation, and assisting with long-term fiscal planning.
Provide administrative support for third-party damage claims by preparing work orders, researching costs, reconciling estimates, compiling supporting documentation, and coordinating submission for approval.
Coordinate employee travel and onboarding activities by arranging travel, processing reimbursements, preparing new employee documentation, and ensuring timely submission of payroll and Human Resources forms.
Serve as backup to the Fiscal Specialist Supervisor and Maintenance Superintendent by providing administrative, fiscal, and operational support and assisting with special projects and business functions as needed.
Qualifications
To be considered for this opportunity, the following are required:
Financial Document Management and Compliance: Demonstrates attention to detail and knowledge of financial procedures in preparing, auditing, and processing financial documents such as invoices, purchase requests, travel vouchers, and reimbursements, ensuring adherence to policies and standards.
Payroll Processing and Compliance: Demonstrates the ability to accurately compile and calculate payroll data from multiple sources, ensuring all payroll activities comply with applicable laws, regulations, and policies regarding procedures, deductions, and computations.
Data Management & Reporting: Ability to collect, compile, track, and maintain fiscal and budget data, ensuring accuracy and producing reports to support management decision making.
Systems & Technical Proficiency: Experience using financial, payroll, and administrative systems (e.g., payment processing, timekeeping, tracking systems) along with standard office software to complete work efficiently and accurately.
Confidentiality & Information Stewardship: Proven ability to handle sensitive financial, payroll, and personnel information with a high degree of discretion, maintaining confidentiality and adhering to privacy policies and ethical standards.
Customer Service & Communication: Demonstrated ability to provide responsive, professional customer service by assisting staff, supervisors, and the public with information, problem resolution, and administrative support.
Growth Mindset: Actively demonstrates a commitment to learning and growth.
Service-Oriented: Demonstrates a willingness to take action to meet the needs of others.
It is preferred that qualified candidates also have:
Problem Solving & Decision-Making: Able to make informed decisions and resolve complex issues effectively.
Accounting & Customer Service: Capable of learning and applying accounting procedures while delivering quality customer service.
Procurement & Inventory Systems: Experience with purchasing processes, including use of related systems and tools.
Payroll Processing: Understands payroll systems and ensures accurate and timely updates and corrections.
Possession of a valid driver's license and ability to drive a state vehicle at the time of hire.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter at Sidra.Fields@wsdot.wa.gov. Please be sure to reference 26DOT-SCR-50023 in the subject line
Contact Person: Location: • Yakima, WA Application Method:Apply Online Base Pay: $43,836.00 - $58,392.00 Annually
