ORTHOPEDICS NORTHWEST PLLC: Office Assistant, 32hours/week - Yakima, WA
Employer:Orthopedics Northwest PLLC
Job Description:
Office Assistant
Job Description
Position Summary
The Office Assistant provides comprehensive administrative and operational support to ensure efficient office functioning. This role is responsible for bookkeeping support, payroll processing, recruiting coordination, and a variety of administrative tasks. The Office Assistant must maintain a high level of accuracy, confidentiality, and professionalism while supporting physicians, executive leadership, and staff across multiple functions.
Key Responsibilities
Bookkeeping Functions
• Process accounts payable in coordination with MultiCare Health Systems AP Operations
• Maintain accurate accounting and payroll records, including filing and documentation
• Assist with reconciliation, data entry, and record retention as directed
• Ensure timely and accurate handling of financial documents
Employee Payroll
• Process employee payroll in accordance with established procedures and timelines
• Maintain employee payroll and personnel records
• Verify timekeeping information and track adjustments as needed
• Ensure confidentiality of employee compensation data
Recruiting Support
• Coordinate physician and Advanced Practice Provider (APP) interview schedules in collaboration with MultiCare Yakima Memorial Hospital
• Assist candidates with travel arrangements and itinerary coordination
• Communicate with candidates and internal stakeholders regarding logistics
• Maintain organized recruiting documentation and tracking
Administrative and Miscellaneous Duties
• Maintain accurate record archiving, filing, and document organization
• Prepare meeting agendas and record minutes for ONW physician meetings, JOC, and other administrative meetings
• Schedule attorney conferences, depositions, and related meetings
• Coordinate, track and invoice provider questionnaires for patients with legal council
• Track and maintain provider time-off records and orthopedic call schedules
• Manage ONW website content, including adding, updating, and removing information; partner with Plan Tech to ensure functionality and accuracy
• Schedule meetings for the Executive Director and physicians
• Perform office errands, bank deposits, and PO Box pickups
• Provide back-up support for mail processing and distribution
• Receive, document, and route patient complaints appropriately
• Coordinate office lunches, events, and special occasions
• Perform additional duties as assigned
Qualifications
Education and Experience
• High school diploma or equivalent required; associate degree or higher preferred
• Prior administrative, bookkeeping, or office support experience preferred but not required
• Experience in healthcare or physician practice setting preferred
Skills and Abilities
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with accounting and payroll systems preferred
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Ability to multitask and prioritize competing demands
• Professional demeanor and customer service orientation
Physical Requirements
• Ability to sit, stand, and use a computer for extended periods (up to 8 hours daily)
• Frequent use of hands and fingers for typing, writing, and handling documents
• Occasional lifting and carrying of items up to 25 pounds (e.g., files, office supplies, mail)
• Ability to move about the office, including walking, bending, and reaching
• Ability to operate standard office equipment (printer, copier, scanner, phone system)
• Occasional travel or errands outside the office (bank, postal services, deliveries)
Work Environment
• Office-based environment with moderate noise levels
• Interaction with physicians, staff, patients, and external partners on a regular basis
• May require flexibility in schedule to accommodate deadlines or meetings
Core Competencies
• Integrity and confidentiality
• Dependability and accountability
• Problem-solving and initiative
• Collaboration and teamwork
• Adaptability in a dynamic environment
Other Requirements
• Must be able to pass background checks if required
• Must maintain consistent attendance and punctuality
• Must adhere to organizational policies, procedures, and compliance standards
BENEFITS: Medical, Vision, Dental and Life Insurance. Retirement match.
Contact Person: Jolene Jones Phone: 5095807213 Email:[email protected] Location:111 S. 11th Ave Suite 101 • Yakima, WA Application Method: Email Base Pay:$22-$25/hour
