Employer: Granger School District
Job Description:
JOB TITLE: Accounts Payable/Payroll Specialist
QUALIFICATIONS: The incumbent of this position will exhibit mature discretion in the conduct of the confidential secretarial and clerical responsibilities of the Central Office. The incumbent of this position will manifest competent skills in using modern office equipment.
Other preferred skills include:
Knowledge of modern office procedures.
Proficiency in Microsoft Excel, Outlook and Word.
Knowledge of the Skyward/WESPaC system.
Knowledge of and ability to prepare proper business correspondence.
Knowledge of proper filing methods and procedures.
Ability to perform difficult clerical work involving judgment, accuracy and speed.
Ability to spell correctly and use proper English.
Ability to understand and follow oral and written instructions.
Two years business college preferred
Five years of payroll experience preferred
Two years school district accounts payable and/or procurement experience
Required Skills:
High School Diploma
Minimum of two years school district payroll experience
Successfully pass background check, including criminal history.
Clerical and/or secretarial experience or equivalent
REPORTS TO: This incumbent reports to the Director of Business and Operations.
JOB GOAL: To assist the Superintendent and/or Director of Business and Operations in the confidential, effective and efficient management of the Granger School District by providing secretarial and other clerical functions necessary for the smooth operation of the central office.
PERFORMANCE RESPONSIBILITIES:
Responsible for payroll processes including receiving and computing all payroll documentation, making deductions for income tax, retirement, health benefits, garnishments and other payroll related items.
Balances computer printouts to payroll control sheets and taxes.
Prepares and distributes warrants and advice of deposits to employees.
Verifies payroll deduction billings for accuracy and prepares warrants for distribution to vendors.
Prepares state and federal government reports monthly, quarterly and annually.
Processes W-2 forms.
Maintains and updates certificated and classified payroll files for all district employees.
Meets with new employees, coaches and substitutes for payroll paperwork.
Prepares salary and benefit information for negotiations.
Works with human resources to process and monitor leave of absences.
Assists employees with inquiries regarding payroll during a leave of absence.
Is familiar with the district’s multiple collective bargaining agreements.
Processes and submits a variety of electronic reconciliations to vendors.
Prepare and process invoices, including keypunch; check monthly statements; follow up on outstanding invoices.
Maintain computerized files on vendors.
Maintain files for purchase orders, warrants paid, and invoices.
Prepare and mail monthly accounts payable.
Prepare and maintain W-9 files for processing 1099's.
Communicates effectively with administrators and secretaries.
Collaborate effectively with team members to achieve collective goals.
Demonstrate flexibility and willingness to assist others as needed.
Attends local and state workshops necessary for ongoing professional development.
Performs other duties as assigned by the Superintendent and/or Director of Business and Operations.
LIMITS OF AUTHORITY: The Accounts Payable/Payroll Specialist is under the direct supervision of the Director of Business and Operations and will not supervise any other personnel in the district.
TERMS OF EMPLOYMENT: Annual appointment. The terms of employment for this position shall be subject to the guidelines adopted by the Board of Directors for all classified employees, relative to earned vacation time, sick leave and other benefits, working conditions, holiday leaves, etc.
LENGTH: 260 Days, 2080 hours (includes 12 paid holidays)
SCHEDULE: As determined by the immediate supervisor.
SALARY AND BENEFITS: As established and approved by the Board of Directors.
EVALUATION: Annually by the Director of Business and Operations before June 15th.
Adopted/Revised: 10.2016; 03.2017; 06.2018; 04.2024
Contact Person:
Phone: 5098541515
Location:
701 E Avenue • Granger, WA
Application Method: Apply Online
Base Pay: $32.10 - $35.60 / Per Hour
