Employer: WSDOT
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT is seeking a skilled Fiscal Analyst 4 to support the Accounting and Financial Services (AFS) division in Olympia, WA. This position is a supervisory position that contributes to the mission of the department by ensuring vendor payments, contract payments, and cash receipts comply with regulations and contractual obligations in support of delivery of WSDOT transportation projects. The position is responsible for supervising a team of fiscal staff responsible for paying vendors/contractors and cash receipting. As a supervisor in the Payment and Receipts unit, you will plan, organize, support, and supervise the daily operations of the Cash Receipts portion of the Payments & Receipts team. This includes developing methods, procedures, and internal controls supporting the financial integrity of the cash receipt accounting processes. Our top candidate will be a natural leader with the ability to work cohesively in a team environment.
What to Expect
The mission of AFS is to deliver high quality financial services, consultation and training that support WSDOT in providing safe, reliable, and cost-effective transportation options to improve livable communities and economic vitality.
Among the varied range of responsibilities held within this role, the Fiscal Analyst 4 will:
Perform supervisory functions; assign and review work, provide guidance, training, mentoring, coaching, conduct periodic meetings with employees to evaluate performance and handle routine and unusual situations.
Responsible for hiring process of direct reports, interview applicants, recommend selection of applicants to be hired; Onboard and train new hires.
Assist manager in developing and implementing accounting procedures for area of responsibility, cross train with Vendor Payments Supervisor and Payments and Receipts manager to provide coverage in times of absence.
Coordinate cross training duties of direct reports to ensure coverage and support for team members.
Perform senior level financial review, analysis and research of accounting data under the general direction of the Payments & Receipts Manager.
Process various cash receipt documents including but not limited to; daily cash deposit, bank sweeps, wires and interagency payments in accordance with WSDOT, AFS, Office of Financial Management and Office of State Treasurer cash receipting rules and requirements.
Apply the rules of cash receipting, purchasing, travel, department directives, policies and procedures when reviewing regional cash receipts submitted for approval.
Create or apply approvals to documents in TRAINS. Review any necessary corrections with appropriate office and ensure corrections are made timely.
Monitor TRAINS for any cash receipts in rejected status and work with document preparer to either correct or delete from the system.
Review the In-Process list for missed documents, matching entries, or cash receipting errors that need to be corrected.
Research, apply to appropriate account, or return payments placed into assigned revenue suspense accounts on a minimum monthly basis.
Ensure that suspense accounts are reconciled to zero by dollar amount and fund by fiscal year end.
Review, Analyze and Submit Unclaimed Property to Department of Revenue every year.
Provide exceptional level customer service to internal and external customers.
Qualifications
To be considered for this opportunity, the following are required:
Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
Four (4) years of relevant professional accounting, auditing, or budgeting experience. Please note: Additional experience may substitute for education but not for the credit hours.
The ability to meet necessary deadlines established, communicate effectively, both oral and written, with a large internal and external customer base.
Skilled in organizing and prioritizing to perform daily tasks and switch between multiple tasks.
Basic level of proficiency with Microsoft software programs.
Daily attendance in Olympia HQ building to approve cash receipt documents for team.
It is preferred that qualified candidates also have:
Post-graduate education, some governmental accounting.
Experience in governmental accounting.
Cash Receipting experience.
Knowledge of Generally Accepted Accounting Principles (GAAP), purchasing and travel regulations, Department financial policies and procedures, cash receipting experience.
Experience with the following systems: WSDOT TRAINS, PCMS, Cognos.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter [email protected]. Please be sure to reference 24DOT-HQ-03888 in the subject line.
Contact Person:
Email: [email protected]
Location:
• Olympia, WA
Application Method: Apply Online
Base Pay: $56,676.00 - $76,188.00 /YR
