Employer: Washington State Department of Transportation
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT is currently seeking an Office Assistant 3 for the Intelligent Transportation Systems (ITS) Communications & Wireless Technology office in Tumwater, WA. The top candidate will provide a variety of complex administrative projects and assignments, prepare and track purchase orders, perform wireless asset management, and monitor the Federal Communications Commission Universal Licensing System (FCC ULS) in support of the Statewide Wireless Communication System. This position provides critical support to the overall success of the statewide wireless program and meeting its mission to provide wireless solutions that allow the safe and efficient operations of the state highway system.
What to Expect
Among the varied range of responsibilities held within this role, the Office Assistant 3 will:
Update and maintain all 10,000 wireless assets in Wireless Asset & Information Management System (WAIMS)
Create reports including the TARTS reports for capital asset reporting.
Coordinate and submit Minor Cap and WaTech reporting.
Process in-state and out-of-state travel arrangements.
Make purchase card (P-Card) payments and process P-Card transactions.
Coordinate payments; create payment vouchers; and process payment vouchers and journal vouchers.
Validate, monitor, and track contracts, payable agreements, and reimbursable agreements.
Act as wireless program timekeeper.
Coordinate meeting arrangements.
Review, compose, prepare, and distribute correspondence.
Assist in the maintenance of electronic and manual file systems for FCC Licensing.
Maintain the retention policy and coordinate the destruction of materials.
Qualifications
To be considered for this opportunity, the following are required:
High School Diploma or GED
Two (2) years of experience in creating and managing complex electronic and paper filing systems, such as Site documentation, drawings, and leasing information.
Demonstrated ability to clearly communicate in a variety of mediums to supervisors, other technical staff, and departmental customers.
Demonstrated ability to produce and/or edit written correspondence, and experience in reproducing existing documents such as standards and practices to ensure accuracy, proper grammar, and spelling.
Proficiency in operating office equipment, such as personal computers, multi-line telephone, fax, copier, scanner, printer.
Proficiency in using Microsoft Access database, Excel spreadsheets, Word, and PowerPoint as well as File Maker Pro.
It is preferred that qualified candidates also have:
Familiarity with the FCC ULS
Experience with WSDOT P-Card payment and reconciliation.
Experience creating purchase orders using WSDOT purchase and order system.
Experience with data input into Transportation Reporting, Accounting, and Information System (TRAINS), reports from Datamart, and using database system.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. This position is eligible to telework up to one day per week.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter at [email protected]. Please be sure to reference 24DOT-HQ-00196 in the subject line.
Contact Person: Olivia Dietrich
Email: [email protected]
Location:
• Tumwater, WA
Application Method: Apply Online
Base Pay: $35,280.00 - $46,596.00 Annually
