Employer: KwikLok
Job Description:
ROLE OVERVIEW
Kwik Lok is looking for a people-facing problem-solver to join our team as an Administrative Assistant position supporting our Yakima plant. This role reports to the Chief of Staff and will assist with activities to support the President/CEO, Leadership Team, and Directors. As a public-facing position, this role will influence the way both employees and customers experience Kwik Lok. This position supports Kwik Lok production activities through the manufacture of Kwik Lok closures with a focus on continuing improvement of quality, food safety, and manufacturing processes.
COMPANY OVERVIEW
Kwik Lok has been producing a product that most of us have depended on our entire lives – the clip that closes your produce and loaves of bread to keep it fresh! Kwik Lok is an innovation and engineering organization focused on sustainability. We are in the business of “hacking the package” – innovating clever advantages in packaging to get food to the table faster, fresher, and safer while reducing waste. Kwik Lok is a 3rd generation, family-owned company headquartered in Yakima, WA with 8 offices and 6 plants worldwide. We are a mid-size company delivering our product to almost 100 countries.
We know that people are looking for jobs that are a better fit in their lives right now. Here are a few pieces of information that might help you decide whether Kwik Lok is a good fit for you:
Inclusive culture: Kwik Lok is committed to fostering, cultivating, and preserving a culture of diversity and inclusion to increase the success of our employees and customers. We want every person to feel part of the team! Our team members come from a variety of backgrounds, and we see value in learning from each other’s different perspectives.
Innovation: Our goal is to create an environment where employees can be curious and express ideas to identify new and better solutions. We want every employee to be engaged in improving our workplace and work processes. Innovation isn't just for engineers!
Meaningful work: We know that every job has things you'll love doing and things you'll love less. Our goal is to engage our employees in our vision for the company and provide them with meaningful work where they can learn, grow, and be part of solutions that improve the lives of our customers and their communities while protecting the health of our planet. No matter what your job entails, we want you to know that what you do makes a difference.
Impacting the community and environment: Kwik Lok takes corporate social responsibility seriously, and we appreciate that our position in the industry gives us the ability to help do good in so many areas. We are committed to providing educational and economic opportunity, improving well-being, fostering innovation, and protecting the planet. You can read our most recent Sustainability Report on our website.
Work-life balance: At Kwik Lok, we know that in order for you to be your best at work, you need time to recharge as well. Whenever possible, we offer flexibility in start/stop times and even opportunities for remote work. We want you to be energized at work, and when the day is done, we want you to go home and enjoy your personal life!
POSITION RESPONSIBILITIES AND RESULTS
Provide direct administrative support to the executive team and corporate directors as directed by the Chief of Staff
Organize meetings through scheduling, preparing agendas, and keeping meeting minutes
Assists the Chief People Officer with deployment of employee documents, employee handbook, maintaining global employee roster, employment agreements, and other duties as needed
Assist in contract and agreement development, review, tracking, and approval
Assist in coordination of public relations efforts and special events as requested
Coordination of global employee recognition program
Maintain records of incoming and outgoing correspondence and documents and follow up on work in progress
Coordinate companywide employee events as directed
Works closely with the receptionist and serves as a backup to receptionist during daily breaks and leave
Types, files, and performs other office duties
Maintain executive break room and board room
Handle calendar management and travel arrangements as directed
Manage incoming and outgoing correspondence, including emails, phone calls, and mail for the CEO
Prepare and edit documents, reports, and presentations
Coordinate and schedule meetings, conferences, and special events, including room bookings, catering, and audiovisual setup
Maintain and organize office files and records, both electronic and hard copies
Assist with project coordination, including research, data analysis, and report preparation
Act as a liaison with internal and external stakeholders, maintaining positive and professional relationships
REQUIRED QUALIFICATIONS
High school degree or GED and four years executive office experience; or BA degree in Business and two years executive office experience
Proficient in Microsoft Office products – Excel, Outlook, PowerPoint, Teams, and Word
Strong time-management skills, with the ability to prioritize tasks effectively
Flexibility and adaptability to changing priorities and deadlines
Must be legally authorized to work in the U.S. without sponsorship
Must be able to pass pre-employment drug and background screenings
KEY SKILLS AND ATTRIBUTES
Advanced communication and listening skills; comfortable communicating with individuals in all positions
Personable, conveys friendly/welcoming atmosphere both in-person and over phone
Strong problem solving and conflict resolution skills
Innovative and critical thinking skills
Self-motivated and takes ownership of scope
Maintains strict confidentiality
Strong attention to detail and organizational skills
Skilled in document preparation, writing, and proofreading
Experience with electronic filing desired
Seeks and accepts feedback for continual improvement
Takes initiative and anticipates needs to ensure smooth operations
Consistently delivers high-quality work within deadlines
Able to effectively handle changing priorities and work in a fast-paced environment
Demonstrates dedication and commitment to achieving goals
ALL THE DETAILS…
Compensation: between $23.12- $25.23 per hour, commensurate with experience
Insurance Benefits: Medical, Dental, Vision, Prescription, Life and Disability Insurance plans (60 day waiting period)
Retirement Benefits: 401K Plan with company match (90 day waiting period - restrictions apply)
Paid Time Off: (90 day waiting period, prorated for first year)
Vacation: 120 hours a year, with increases based on years of service
Holidays: 70 hours a year (8.5 days): 1 Floating Holiday, New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and the Friday following, half day on Christmas Eve, and Christmas Day
Sick Leave: 40 hours a year, accrued at 1 hour per 40 hours worked for hourly employees, salary employees prorated for first year
Other Compensation: Employees may be eligible for annual performance bonuses
Expected schedule: Monday-Friday, 8:00am-5:00pm
Location: Yakima, WA
Work environment:
Regularly sitting and/or standing at a computer.
Constantly seeing, hearing, talking.
Noise level in office environment 10dB, 85-95 dB in production environment.
Occasionally bends, squats, reaches, kneels, and may lift up to 40 lbs. on occasion.
To learn more about Kwik Lok, visit www.kwiklok.com.
Kwik Lok is an Equal Employment Opportunity (EEO) employer. We strongly encourage people from underrepresented groups to apply. We value a diverse workforce and provides equal opportunities to all employees and qualified applicants without regard to race, color, religion, national origin, gender identity, sexual orientation, age, disability, marital status, genetic information, or status as a veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Contact Person:
Location:
• Yakima, WA
Application Method: Apply Online
Base Pay: $23.12 - $25.23/HR
