Employer: Washington State Department of Transportation
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT is currently seeking a Fiscal Specialist Supervisor in Davenport, WA to carry out clerical, supervisory, and administrative responsibilities in support of the Area Maintenance Office and outlying sheds. In this role, you will be a resource to the office, and be a point of contact with the public, internal customers, and management. This professional will be responsible for overseeing the administrative support staff and providing a high-level administrative and fiscal support. You and your staff will assist employees with questions and paperwork, process bill paying, reimbursements, travel expenses, third party damage program, and assist walk-in public and trucking industry with special motor vehicle and oversized overweight permits.
What to Expect
The Fiscal Specialist Supervisor will supervise office support staff and implement complex administrative duties; as well as coordinate work methods, flow, and functions for the Crews.
Among the varied range of responsibilities held within this role, you will:
Manage office procedures for office support staff, develop and implement administrative procedures, work methods, and workflow deadlines.
Maintain compliance with current WSDOT rules, regulations, and procedures.
Maintain compliance with current WSDOT rules, regulations, and procedures.
Provide excellent customer service to internal & external customers.
Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff.
Advise on and follow disaster and emergency response processes, merit system rules, RCW and WAC's.
Review, update, track and forward completed and accurate Third-party damage estimate reports for financial services and risk management.
Work with maintenance supervisors on accident reports, attachments, and estimated report completions.
Oversee accurate control of consumable and stockpile inventory, including entering of purchase orders and inventory withdrawals and transfers.
Perform performance evaluations for Fiscal Technician position. Review employee data entry in DOTtime payroll program review for coding accuracy.
Work with supervisors on crew scheduling, schedule changes, adjustments and holiday schedules.
Supervise and assist Fiscal Technician with auditing, reviewing, verifying, and processing Area routine purchases utilities and employee reimbursements for safety clothing travel and license fees.
Assist Supervisors with hiring, scheduling, laying off seasonal employee, personnel, training and other various paperwork, including employee reimbursements.
Review payroll reports, journals, and pay calculations with HQ reports for accuracy.
Qualifications
To be considered for this opportunity, the following are required:
High School Diploma or GED.
A valid driver’s license.
Two (2) years of experience in office procedures.
Skills to be proficient in the use of office machines, i.e. computers, fax, scanner, phones, copiers, and printers.
Proficiency with and ability to use Microsoft Office, Word and Excel.
Ability to interact with the public in a one on one basis.
Excellent communication skills, both verbally and in writing with the ability to communicate with various staff by phone, email, or other written correspondence in a clear and concise manner.
It is preferred that qualified candidates also have:
Two (2) years of experience at a level equivalent to a Fiscal Technician 2.
Experience supervising/leading work of others.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.wa.gov.
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications, and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in, or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.wa.gov.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Daisha Jordan, at [email protected] . Please be sure to reference 24DOT-ER-60269 in the subject line.
Contact Person:
Email: [email protected]
Location:
• Flexible/Hybrid, WA
Application Method: Apply Online
Base Pay: $46,596.00 - $62,568.00 Annually
