Employer: WSDOT
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT is currently seeking an On-Call Secretary Senior to contribute to our mission of providing safe, reliable, and cost-effective transportation options. This part-time, non-permanent position plays a critical role in fostering a respectful and healthy work environment with a focus on diversity, equity, and inclusion. As part of the team, you will perform administrative duties under the general direction of the Forms and Records Analyst 3, supporting various offices throughout the Northwest Region. This on-call role is essential for addressing staffing shortages or planned leave, ensuring smooth operations across the region.
What to Expect
Among the varied range of responsibilities held within this role, the On-Call Secretary Senior will:
Utilize independent judgment to prioritize and organize tasks efficiently.
Create and uphold office procedures and standards to ensure smooth operations.
Manage extensive electronic and manual filing systems, including personnel, vendors, and records.
Regularly update and maintain various office records, including personnel, vendors, correspondence, purchasing, contracts, forms, and records.
Receive, review, and distribute incoming mail, responding or forwarding it to the appropriate staff.
Operate a WSDOT vehicle to transport packages weighing up to 50 lbs., including collecting mail or making special deliveries.
Perform complex word processing tasks, using software to compose letters, memos, and reports.
Process payments for orders, check invoices for correctness and prepare pay documents.
Contact vendors regarding shortages, billing discrepancies, and research invoices lacking information.
Effectively work in a busy, fast-paced, high-pressure office with large volumes of work, meeting tight deadlines.
Qualifications
To be considered for this opportunity, the following are required:
High School graduate or GED equivalency.
Excellent Customer Service Skills.
Ability to deal with information in a confidential manner.
Ability to safely operate a vehicle to transport goods and materials.
Basic computer skills, including knowledge of Microsoft Office Suite software (Outlook, Word).
Ability to manipulate up to 50 lbs.
Ability to sit/stand for long periods of time.
Excellent communication skills and must be willing and able to always relate with the public and other customers in a courteous and professional manner.
Must be able to work independently, use judgment to handle multiple tasks, and solve problems that arise due to scheduling conflicts, building emergencies, etc.
It is preferred that qualified candidates also have the following:
Two (2) years of progressively responsible office experience in government.
Knowledge of WSDOT departments and field offices, including their functions and locations within the Northwest Region.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position is not eligible for remote work.
The salary listed includes the legislative-approved 5% salary premium for positions in King County.
WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.wa.gov.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Why WSDOT
Work-Life Balance – We are committed to ensuring that our staff experience the reward of public service while sustaining a routine that suits each individual’s lifestyle.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum of 14 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes various healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine your salary. Therefore, the “Work Experience” portion of the application must be completed in as much detail as possible.
To be considered for this opportunity, please include the following with your online application:
An attached Resume outlines (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; it does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to sign in or create an account. This step is required to apply for this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Yasmin Munoz, at [email protected]. Please be sure to reference 24DOT-NWR-12228n in the subject line.
Contact Person: Yasmin Munoz
Email: [email protected]
Location:
• Seattle/ King County, WA
Application Method: Apply Online
Base Pay: $18.14 - $23.98 /HR
