WSDOT: Contracts Specialist - Olympia, WA

Employer: WSDOT

Job Description:
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT Accounting and Financial Services Division is currently seeking a Contract Specialist 1 in Olympia, WA. Reporting to the Procurement and Materials Management Office, this position will ensure the proper execution and administration of construction contracts in support of delivery of WSDOT transportation projects. You will serve as a member of the Contract Administration and Payment (CAPS) team support the AFS mission of delivering high-quality financial services to improve transportation options and economic vitality.

What to Expect
Among the varied range of responsibilities held within this role, you will:

Review CAPS daily payment reports for payments ready to be processed in the Transportation Reporting and Accounting Information System (TRAINS).
Review, research, and release TRAINS payment vouchers for construction contract payments.
Email contractors notice of payment, and daily reconcile CAPS/TRAINS ensuring all payments are accounted for.
Prepare contract letters and documentation to mail with contracts upon award, creating and maintaining contract file.
Answer contractor questions, verify contractor is an active vendor, and verify insurance requirements ger contract, including any special provisions in the contract documents.
Verify accuracy of contract documents before execution by WSDOT.
Coordinate with HQ Construction or project offices for contract execution, notifying interested parties of contract execution.
Load the contract into CAPS, maintain contract file to include, but not limited to, electronic or physical filing.
Ensure insurance requirements are met and maintained from the start of the contract to the end of the required period reconciling against a monthly excel spreadsheet.
Release the Work Order Authorizations (WOA) in the CAPS Enterprise Content Management System (ECM) que after weekly bid openings.

To be considered for this opportunity, the following are required:
Associate's degree involving study in contracts management, public administration, business administration, construction management, or closely related field. (Additional relevant experience may substitute for a degree.)
Three (3) years construction contract administration experience. (Additional education or professional certification may substitute for experience.)
Advanced skills in utilizing Microsoft Office applications including Word, Excel, Teams, and Outlook.
Strong organizational and time management skills.
Demonstrated ability to understand complex concepts and clearly present them to large groups.
Demonstrated ability to communicate effectively.
Demonstrated ability to use independent judgment to accomplish assignments and solve problems.
Demonstrated ability to be flexible and work in a rapidly changing environment.
Demonstrated ability to research applicable state laws, policies, and procedures.

It is preferred that qualified candidates also have:
Bachelor's degree involving study in contracts management, public administration, business administration, construction management, or closely related field.
Six (6) years construction industry experience.

Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. This position is eligible for telework, with the ability to come into the office one time per week.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit

Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in, or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system. For more information, please visit

Contact us
For inquiries about this posting, you may contact the assigned Recruiter at [email protected]. Please be sure to reference 23DOT-HQ-00282 in the subject line.

Contact Person: Jill Dexter
Email: [email protected]
Location: Olympia, WA
Application Method: Online:
Base Pay: $47,688.00 - $64,092.00 /YR

Posted on November 01, 2023

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