CENTRAL WASHINGTON UNIVERSITY: Assistant to the Dean - Ellensburg, WA

Employer: Central Washington University

Job Description:
Job Summary
Central Washington University is recruiting an Assistant to the Dean (Secretary Senior) to join our COB Deans Operating team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $36,072 - $47,688 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You’ll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~10,000 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here: www.youtube.com/watch?v=HjdhOegDa9A.

The College of Business mission is to ‘create a positive, enduring impact on business and society by serving our diverse communities through collaborative education, contemporary research, and engaging partnerships’ with a vision to ‘empower a collaborative business education community where a diverse population belongs and thrives’. CWU’s College of Business is accredited by the Association to Advance Collegiate Schools of Business (AACSB). Only 5% of business schools globally earn the coveted designation. We offer regionally relevant undergraduate programs and a graduate program in accounting.


What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: CWU Benefits, Perks & Discounts Overview.

The Role:

This position is the assistant to the Dean of the College of Business. Responsibilities include administrative support, event planning and supervising college ambassadors. The individual will also work closely with associate dean, staff, faculty, and department chairs as needed.

All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment.

Job Duties
Assistance to the Dean and Associate Dean:
- Provide executive administrative assistance to the dean and associate dean.
- Schedule appointments and establish calendar priorities for the dean and associate dean with appropriate information for each appointment. Schedule and arrange meetings (in person and through Zoom), make room reservations, assure that the dean is briefed on matters for scheduled meetings.
- Develop, prepare and /or assemble materials for meetings. Record and prepare minutes of meetings, agendas and information packets.
- Develop and implement administrative and office procedures.
- Evaluate administrative and procedural problems and recommend solutions to the dean and/or make changes. Establish mail, filing, inventory maintenance and control systems.
- Assist dean and associate dean with college elections via Qualtrics.
- Advise dean on personnel issues within the unit.
- Respond to day-to-day issues involving the College; keep dean informed.
- Purchasing responsibility for unit.
- Oversee the scheduling and coordination of office space and facilities, including maintenance and repairs when necessary.
- Handle travel arrangements, accommodations, and logistics for the Dean, Associate Dean, and other key stakeholders.
- Maintain distribution groups and security groups (drive access) using Exchange Admin Center.
- Serve as the college’s New Employee Ambassador.

Project Coordination:
- Assist in planning and executing special events, conferences, and meetings hosted by the Dean’s office, coordinating logistics, invitations, materials, and follow-up.
- Collaborate with various departments to support cross-functional projects, initiatives, and administrative processes.

Supervision of the CoB Ambassadors:
- Recruit and train ambassadors on Ellensburg campus and at the regional centers.
- Manage ambassadors’ work schedule/task.
- Manage ambassadors’ performance.
- In partnership with Access and Success staff, coach/mentor ambassadors and provide professional development opportunities.
- Support in planning internal and external events at the Ellensburg campus and the regional centers.
- Duties as assigned.

Minimum Qualifications
Please address all qualifications in application materials:

Significant administrative experience including office management, directing projects and programs, and supervising and mentoring college students.
Knowledge of administrative procedures and business operations.
Experience demonstrating strong computer skills to include: Word, Excel, Adobe, databases; experience developing and running reports; experience with Teams or Zoom or other remote meeting software.
Experience demonstrating success with handling a high volume of customer contact and providing customer service that includes communicating with a wide variety of stakeholders such as other agencies, professionals in the community, internal staff/managers/administrators, students, applicants both verbally and via telephone, email, and written correspondence.
Demonstrated experience in the ability to successfully handle a demanding workload with overlapping deadlines requiring great attention to detail, strong communication skills, perseverance, initiative, and ability to take direction and work independently in an environment characterized by interruptions throughout the work.
Experience in coordinating events or projects.
Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications
Bachelor’s degree (any field) OR any combination of education and experience which clearly demonstrates the ability to perform the essential functions of the position.
Experience working in higher education.
Demonstrated participation in programs designed to promote inclusion.
Ability to incorporate multicultural perspectives and issues into everyday conversations.

Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

*Don’t meet every single requirement? At CWU we’re dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you!

Pay, Benefits, & Work Schedule
Salary: This position is based on the range 35 of the Washington State Classification Listing, which has a minimum annual salary of $36,072 and maximum annual salary of $47,688. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: CWU Benefits, Perks & Discounts Overview.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

How To Apply
To apply for this position, you must complete the on-line application and attach:

A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;

Resume including work history, education, training; and

Contact information for three professional references.
Screening Begins: October 10, 2023

**Priority will be given to applications received by the screening date. Incomplete applications may not be considered.

Contact Information
Name: Faiza Khoja
Title: Dean - College of Business
Email: [email protected]
Phone: (509) 963-1950
Website: www.cwu.edu

Please contact Human Resources at [email protected] or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Background Check/Reference Check Process:
Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

Notice to Prospective Employees:
Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington University’s policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email [email protected].

DEI Statement

Justice, equity, diversity, and inclusion are all core to CWU's mission, vision and values to increase access to higher education for everyone regardless of identity. At CWU we work to ensure everyone's voice is not only heard but recognized and valued. We consistently strive to provide a safe, welcoming, and forward-thinking institution for all employees, students, and community members.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at [email protected] or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online or call CWU Police and Parking Services at 509-963-2959 for a paper copy.

Contact Person: Faiza Khoja
Phone: (509) 963-1950
Email: [email protected]
Location: • Ellensburg, WA
Application Method: Apply online https://cwuhrprdcg.peoplesoft.cwu.edu/psc/careers/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=5885&PostingSeq=1
Base Pay:

Posted on September 27, 2023

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