YAKIMA VALLEY COLLEGE: Program Coordinator - Yakima, WA

Employer: Yakima Valley College

Job Description:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.

Yakima Valley College is accepting applications for the position of Program Coordinator in the Administrative Services division. This is a full-time classified position; the beginning salary is $3,376 per month for 40 hours per week, with periodic increments up to $4,497 plus a full state benefits package.

The Program Coordinator supports our mission by providing a functional and technical role for Yakima Valley College’s administrative systems. This position will monitor program activities through data collection for the Innovation & ctcLink department and support ctcLink subject matter experts by submitting, tracking, and following up on SBCTC tickets.

Work involves a high degree of detail, strings of numbers/text, mathematical acumen, accuracy and efficiency, input evaluation, dependability, and flexibility in changing work situations/workflow. Work conditions include a high use of technology for most of the job, and the position requires extended periods of concentration and regular office hours for support functions. Our ideal candidate is a self-motivated, enthusiastic, and collaborative individual who is a team player with intermediate-level Microsoft Office skills and excellent verbal and written communication skills.

This position is classified and reports to the Director of Organizational Change Management.
Essential Tasks

High School Graduate or equivalent AND two years of clerical/office experience OR education may substitute for experience.

Experience in higher education.
Knowledge and proficiency in the use of Microsoft Office Suite.
Ability to work independently under general supervision.
Knowledge of:
Microsoft Excel, Access, and Word at the intermediate/expert level.

Ability To:
Demonstrate excellent communication skills, including verbal, written, and active listening.
Use relational databases and develop queries, reports, and solutions
Relate well to diverse populations, students, faculty, staff, and the general public in a friendly, courteous, respectful, and professional manner.

Position Responsibilities:

Participate in process improvement projects and assist with initiatives to streamline processes.
Collaborates with departments to facilitate the successful implementation of new processes and procedures.
Prepares and provides documentation and/or training materials as needed to facilitate the implementation of suggested changes.
Provide support, training, and knowledge transfer to department staff where required.
Assist with preparation and facilitating new employee onboarding and required training through Innovation and ctcLink support.
Gather data, track it, and evaluate changes through reporting and/or recordkeeping processes.
Support subject matter experts in ctcLink while communicating with local and SBCTC resources. Research and document problems within the ctcLink system. Submit and follow up on tickets in the SBCTC ticket system.
Coordinates with Pillar leads to maintain the LegacyLink and Legacy Transcript applications.
Utilize queries and reports using PeopleSoft Query and other Business Intelligence and data analysis tools.
Assist in monitoring the department budget and preparing corrections for review/approval.
Provide communication to project stakeholders and the broader college community as needed.
Provide regular status reports to the Director of Organizational Change Management.
Other related duties as assigned.

Supplemental Information

To apply for this position you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:

A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
A current resume ( a resume will not substitute for the "work experience" section of the online application)
Three (3) professional references (personal references do not count as professional)
Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire
Certifications/Credentials as required for fulfillment of the minimum qualifications
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.

Employment Information:
Those applicants invited to interview may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."

Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. Click here for the full non- discrimination statement.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Contact Person:
Application Method: Apply online https://www.schooljobs.com/careers/yvccwa/jobs/4187059/program-coordinator
Base Pay: $3,376.00 - $4,497.00 Monthly

Posted on September 05, 2023

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