WSDOT: Secretary Senior - Everett, WA - Flexible/Hybrid

Employer: Washington State Department of Transportation

Job Description:
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT has a great opportunity in Everett for an energetic administrative professional. As a Secretary Senior you'll provide a wide variety of secretarial and administrative support to internal staff members as well as external stakeholders and will play a pivotal role in the overall success of the office.

This position primarily exists to perform clerical duties and timekeeping and related functions; reports directly to the Assistant Project Engineer and the Project Engineer in a construction engineering office tasked with the delivery of multiple projects that will provide safe, reliable and cost effective transportation options for the public.

What to Expect
Among the varied range of responsibilities held within this role, the Secretary Senior will:

Perform complex word processing tasks, utilizing word processing, database, and spreadsheet software to compose and produce memos, letters, meeting minutes, reports, forms, notifications, sensitive materials.
Produce correspondence from verbal instruction.
Run Payroll reports for supervisors to review after each pay period has advanced.
Check accuracy of purchasing and billing codings.
Monitor DOTtime to ensure that Payroll deadlines are met.
Correct errors and/ or request employees to make corrections.
Analyze and reconcile payroll problems.
Respond to inquiries regarding DOTtime.
Work with HQ Payroll to resolve timesheet or DOTtime issues.

To be considered for this opportunity, the following are required:
Valid Driver’s License.
High school diploma or GED equivalent.
Experience in Microsoft Suite (including but not limited to Outlook, Word, Excel, etc.)
Excellent typing and computer skills.
Ability to communicate effectively, both written and orally.
Ability to legally operate a class 1 (sedan) and a class 5 (pick-up truck) WSDOT vehicle.

It is preferred that qualified candidates also have:
Two (2) years of experience as an office assistant, office administrator, or equivalent.

Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system. For more information, please visit

Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at [email protected] . Please be sure to reference Secretary Senior #11559 in the subject line.

Contact Person: Amanda Strebeck
Email: [email protected]
Application Method:
Base Pay: $36,072.00 - $47,688.00 Annually

Posted on August 14, 2023

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