WSDOT: Office Manager - Fiscal Specialist Supervisor - Bellevue, WA (Flexible/Hybrid)

Employer: Washington State Department of Transportation

Job Description:
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT is eager to hire an administrative and fiscal specialist looking to advance their career into a supervisory role to serve as our next Fiscal Specialist Supervisor supporting the Seattle/Bellevue area. As the Fiscal Specialist Supervisor, this position will perform complex technical fiscal analysis and financial reporting, including planning, interpreting, and review of the fiscal operations of an area maintenance office. The successful candidate appointed to this unique position will serve a vital role in support of WSDOT’s mission to provide safe, reliable, and cost-effective transportation options to improve communities and economic vitality.

What to Expect
Among the varied range of responsibilities held within this role, the Office Manager will:

Performs and supervises the performance of a variety of complex and varied fiscal administrative and support functions such as analyzing, developing, and administering budgets.
Establish and maintain comprehensive fiscal record keeping systems.
Analyze, establish, and maintain cost center and/or self-sustaining accounts.
Maintain professional fee records.
Coordinate unit-wide fiscal support functions such as payroll, travel reimbursement, purchasing and fiscal planning.
Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding, including maintaining efficient and effective flow of administrative tasks between satellite shops, branch offices and NWR or HQ offices.
Develop, determine, and implements proper purchasing procedures.
Review and audits store purchases.
Review, audit, and approves utility payments and manages inventory, including minor capital outlay.
Solicit information on and administers agreements for major material purchases and equipment leases and rentals.
Develop budgets and Long-term planning documents.
Evaluate unit programs through comparison of actual performance with budgeted/planned objectives: researches and determines causative factors in expenditure trends: formulates and recommends corrective action.
Primary manager of area HATS third party damage program.
Maintain database of material costs.
Train, support, supervise, and evaluates assigned staff.

To be considered for this opportunity, the following are required:
High school graduation or GED.
Three (3) years of experience at a level equivalent to Fiscal Specialist 1 and 15 quarter or 10 semester hours of college-level accounting course work or equivalent education and experience.
Valid Driver's license.

It is preferred that qualified candidates also have:
Prior public sector fiscal/accounting work experience.
Knowledge of government chart or accounts and accounting practices, including accounts payable, budget administration, and payroll.

Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
In addition to the salary range listed, a general wage increase of 4% will be applied for all state employees on July 1, 2023.
The salary listed includes the legislative approved 5% salary premium for positions in King County.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
In accordance with our collective bargaining agreements, employees in represented positions must be fully vaccinated against COVID-19. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit

Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at . Please be sure to reference Office Manager 10940 in the subject line.

Contact Person: Amanda Strebeck
Location: Bellevue, WA (Flexible/Hybrid)
Application Method: Apply online
Base Pay: $47,048.00 - $63,164.00 Annually

Posted on May 22, 2023

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