Employer: Yakima Valley College
Job Description:
Description
Are you passionate about working at an institution focused on student success? Do you want to work with colleagues who are leading the national conversations on increasing retention and completion? Can you envision yourself in a challenging position and being challenged to find innovative ways to address differences in educational opportunities and outcomes for first-generation, low-income, and students of color? If these questions resonate with you, then we invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused designated Hispanic Serving Institution dedicated to helping all students achieve their academic and professional goals.
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.
Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.
We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.
Yakima Valley College seeks an innovative and collaborative Bilingual Program Support Coordinator for the Workforce Education Division, who is committed to equity in education and supportive of diverse students and their goals. This is a full-time, classified overtime-eligible position, which includes a full state benefits package.
Reporting to the Director of Workforce Education, the Bilingual Program Support Coordinator provides support to a variety of assigned instructional programs, and faculty and staff in Workforce Education in accordance with the mission and goals of Yakima Valley College. The Program Support Coordinator is the first contact for supported programs with students and community members and assists programs with selective admissions, fiscal responsibilities, such as purchasing and requisitions, travel coordination, document creation and archival, and other types of program support assistance. This position requires the ability to exercise sound judgment and problem-solving skills in decision-making and a desire to promote a positive working relationship with peers, supervisors, faculty, administrators, students, and a variety of departments across YVC. This position also requires the ability to communicate effectively with a wide variety of external and internal stakeholders. Current programs this position will support at this time are Education, Substance Use Disorder and Criminal Justice. Programs can potentially be added during the program support coordinators tenure as needed by the Division
As a team member of the Workforce Education Division, the Program Support Coordinator is responsible for the implementation of policies and procedures designed to ensure compliance with federal, state, and institutional requirements. This individual will demonstrate a strong commitment to diversity, equity and inclusiveness.
Essential Tasks
MINIMUM QUALIFICATIONS:
High school diploma or equivalent, AND
Two years of increasingly responsible office experience, including fiscal and budgeting experience or equivalent education/experience.
Proficient in Microsoft Suite (Word, Excel, PowerPoint), Adobe, and video communication platforms.
Bilingual in Spanish and English
DESIRED QUALIFICATIONS:
An earned Associate degree OR higher from a regionally accredited institution
Experience with accounting practices and fiscal management
Experience creating digital content to create documents (Word, Excel, PowerPoint), Adobe.
Experience working in a community college or other higher education environment.
Commitment to the diversity, equity and inclusion work of the college
ABILITY TO:
Manage multiple tasks and/or projects simultaneously and carry out assignments under pressure with short deadlines and/or frequent interruptions
Learn and utilize multiple software platforms (CANVAS, ctc link, etc.)
Communicate knowledge and skills in both oral and written forms the YVC community who represent a broad spectrum of ages, abilities, ethnicity, education, and cultural backgrounds
Establish and maintain effective work relationships with a diverse group of faculty, staff, students and the general public
Prioritize workload and meet deadlines as necessary
Exercise discretion and ensure a high-level of confidentiality
Communicate with students both verbally and written in both English and Spanish
Maintain a sense of humor and collaborative nature
KNOWLEDGE OF:
Office and administrative practices and principles
Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint and Access), video conferencing software
Standard office equipment i.e. copy machines
Accounting and budgeting techniques and principles
Qualifications
ESSENTIAL FUNCTIONS:
Provide general program information to students, staff, and program participants and or to the public regarding programs content, policies and activities, promoting the programs on and off campus.
First line student support for assigned programs; answer multi-line phone system, guide students to appropriate information or individuals at the college.
Work as part of a Divisional team.
Assist in onboarding new team members and faculty by sharing institutional knowledge and guiding them to appropriate support areas.
Monitor budget status in line with program activities, plans or priorities; maintain program budgets and initiate corrective action in collaboration with dean’s office, fiscal manager and business office;
Complete invoice vouchers, accounts payable vouchers; receive, process and deposit funds; assist in the preparation, data collection for accreditation, grants and grant proposals.
Maintain a record keeping system for recording budget transactions; reviews budget reports, verifies accuracy and takes corrective action if necessary; reconciles, reviews and revises budget status reports and prepares expenditure projections; notifies deans and fiscal manager of any projected or actual over or under expenditures.
Support preparation of program agreements, grant writing initiatives, budgets, and related information.
Utilize purchasing software, process requisitions, code with proper budget and category; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations.
Responsible for working collaboratively with assigned program faculty to update website information annually or more frequently if needed.
Participate in Division wide recruitment events as needed.
Attend department/program meetings as needed.
Coordinate and archive background checks and required immunizations for special admission programs.
Assist programs with event planning.
Maintain data and communications with and for program Advisory Committees.
Assist faculty and staff with travel authorizations and expense vouchers/requisitions while ensuring compliance with state and institution regulations and procedures.
Compile information for year-end reports, budgetary reports, auditing, and accreditation.
Support dean, fiscal manager and department faculty with fiscal and other data reports.
Responsible for executing special admission processes; including coordination of background checks and required immunizations.
Assist with document creation, such as handbooks, degree worksheets, graduation applications.
Manage check out process of purchasing cards, obtain necessary authorizations and reconcile monthly budget statements.
Prepare, update and maintain memorandum of understanding (MOU) documents and partnership/clinical agreements and records.
Establish office recordkeeping or filing system(s) and create accessible program documents.
Retrieve information as required to support staff and faculty requirements.
Follow all college policies and procedures and ensure sensitive information that applies under HIPPA or FERPA is secured accordingly.
Attend meetings, events and/or conferences as program representative as assigned.
May provide translation services to program student population.
Other duties as assigned.
Supplemental Information
Application Instructions:
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:
A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
A current resume (a resume will not substitute for the "work experience" section of the online application)
Three (3) professional references (personal references do not count as professional)
Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire
Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.
Those candidates invited to interview may be required to complete a skills test.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification from upon hire
Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.
Yakima Valley Community College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVCC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670.
Applicants with the disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
Contact Person:
Location:
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Application Method: Apply Online
Base Pay: $3,096.00 - $4,117.00 Monthly
