UNIVERSITY OF WASHINGTON: Administrative Assistant 2 - Montlake, WA

Employer: University of Washington UW Medical Center - Montlake

Job Description:
Join our award-winning team at University of Washington Medical Center (UWMC). Among the top ten medical centers in the United States as rated by U.S. News & World Report "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UWMC Montlake's Environmental Services (EVS) department has an outstanding opportunity for a full-time, day shift, ADMINISTRATIVE ASSISTANT 2.

The ADMINISTRATIVE ASSISTANT 2 – Environmental Services will:

Provide Support to the Environmental Services Director and Environmental Services managers.

Provides clerical/office staff and support department Director and Managers for a five cost center roll up group consisting of Environmental Services, Environmental Services Roosevelt, Environmental Services Stadium, Linen Services, and Waste Management. This position will oversee all of the department’s employee files, recordkeeping, calendar management, facilitation, meeting scheduling, meeting minutes, correspondence, travel arrangements, handling of confidential and sensitive materials; demonstrate technical competencies; need to be proficient in the creation of, and working with, spreadsheets, databases and various software programs; demonstrated proficiency in Microsoft Office Suite; manage binder and schedule materials for above. Provides clear and concise communication both written and verbally.
Job Duties & Performance Standards

Assist in answering telephones and responding to inquiries regarding departmental procedures and services; receive and refer visitors.
Conduct new employee orientation, new hire checklist, new hire training and scheduling.
Support department Director and managers for various meetings by taking minutes, setting agenda and preparing reports.
Prepare linen usage reports monthly on detailed spreadsheets.
Supervise the maintenance of personnel files and audits them for completeness, accuracy, and compliance. Follows up with office support supervisor until all required documentation is completed and filed.
Schedule department meetings to accommodate all five cost centers.
Accurately and in a timely manner creates, modifies, revises, and maintains inventory of forms for departmental use.
Communicates appropriately and clearly to custodians, other Environmental Services staff, medical center staff, patients, and visitors.
Performs word processing in a variety of document formats with proper formatting and correct grammar and spelling.
Assists with spreadsheet, database, or e-mail projects as needed.
Manages and operates all equipment safely and correctly.
Effectively prioritizes work and deals with multiple demands and tasks. Responds promptly and keeps Director, Managers and supervisors informed of progress.
Performs other related duties as assigned.

Meeting Support-
Provide full support for and minute taking responsibility for Ambulatory Facility Operations meetings; perform follow up action on deliverables identified in meeting
Create and generate agenda and meeting arrangements for the weekly Directors Meeting
Provide primary reception, telephone, and front end office coverage; provide front line service recovery for our patients and families
Lead the day to day work and provide general orientation to new EVS staff.
Respond to and resolve in-person or telephone complaints or concerns of patients
Budgetary responsibility for office supplies- maintain request log and order as needed; check and assist with ongoing maintenance of shared office equipment (printer, fax, and copier).

Minimum Qualifications:

Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Contact Person:
Location: • ,
Application Method: Apply Online
Base Pay: $3,260 - $4,134/month

Posted on May 04, 2023

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