WEST VALLEY SCHOOL DISTRICT: Head [email protected] Valley Elementary - Yakima, WA

Employer: West Valley School District

Job Description:
Anticipated Start: May 2023


Purpose Statement:
The job of Elementary School Secretary is done for the purpose/s of providing secretarial and administrative support to the school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and supporting daily operations, projects and site activities.

Essential Functions
Compiles data from a variety of sources (e.g. student information, time sheets, calendars, student attendance, daily attendance records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
Coordinates a variety of programs, assigned projects, facility use, and/or activities (e.g. vision/hearing/scoliosis screening annual supply order, volunteer orientation, site time sheets/payroll, classroom and site staff coverage, etc.) for the purpose of delivering services in compliance with established guidelines and/or assisting with securing substitute staff.
Evaluates interactions and potentially volatile situations involving staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to administrative personnel for resolution.
Maintains documents, files and records (e.g. administrative records, maintenance requests, building keys, office procedures, all forms, student files, etc.) for the purpose of providing up-to-date reference and audit trail.
Monitors account balances and supporting documentation (by administer assignment) for the purpose of maintaining accurate records in compliance with accounting and record keeping practices.
Monitors student entry and exit from campus during school hours for the purpose of ensuring accurate reporting of excused absences and truancies.
Orients new site personnel (e.g. substitutes, volunteers and staff as required) regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
Oversees office operations, volunteers and student workers for the purpose of ensuring appropriate procedures are followed and/or meeting work demands.
Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, budget, work orders, permission forms, etc.) for the purpose of supporting assigned administrator and/or site personnel.
Prepares a wide variety of written materials (e.g. newsletters, flyers, awards, parent letters, schedules, reports, memos, letters, handbooks, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes documents and materials (e.g. registrations, daily attendance, purchase orders, travel, etc.) for the purpose of disseminating information to appropriate parties.
Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of greeting visitors, providing information, and/or taking/relaying messages.
Serves as a resource to students, employees and/or organizations for the purpose of interpreting and conveying information relating to district procedures and policies.
Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.

Other Functions
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Attends meetings as assigned (e.g. workshops, in-service training, etc.) for the purpose of conveying and/or gathering information required to perform functions.
Maintains inventory of office supplies/equipment for the purpose of ensuring the availability of items as needed.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
Skills are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job condition. Specific skills required to satisfactorily perform the functions of the job include: providing excellent customer service; administering first aid; operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records; and performing basic bookkeeping.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; basic bookkeeping; business telephone etiquette; office machines and software applications; office methods and practices; and first aid.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; utilize job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups including children and distraught parents; maintaining confidentiality; meting deadlines and schedules; setting priorities; working as part of a team; working with frequent interruptions; and providing leadership and training.

Bilingual Preferred

Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/or advising others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job’s functions. There is a continual opportunity to impact the District’s services.

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 40% sitting, 30% walking, and 30% standing. The job is performed under some hazardous conditions.

Experience: Job related experience with increasing levels of responsibility is desired.
Education: High School diploma or equivalent.
Required Testing: Basic Skills Test
Certificates & Licenses: CPR/First Aid Certificate (may be required)
Continuing Educ./Training: None Specified
Clearances: Criminal Justice Fingerprint/Background Clearance & Drug Screening

Healthcare Benefits (SEBB): (All Employees who work 630 hours per school year are eligible.)
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Long Term Disability

Additional Benefits:
Washington State Retirement (PERS, SERS & TERS)
Paid Leave:
- Paid Holiday
- Sick Leave
- Personal Leave
- Vacation (260-day employees only)
- Employee Assistance Program (EAP)

Contact Person:
Phone: 509-972-6000
Email: [email protected]
Location: Yakima, WA
Application Method: Apply online https://westvalley.tedk12.com/hire/ViewJob.aspx?JobID=7783
Base Pay: $27.07 - $31.13

Posted on May 01, 2023

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