Employer: Kennewick School District
Job Description:
JOB DESCRIPTION
The Accounts Payable Secretary performs secretarial/clerical duties that include accounts payable processing, various accounting related tasks, secretarial reception duties, and other secretarial/clerical duties assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
All applications must be submitted to the Kennewick School District online at www.choosekennewick.com.
CONDITIONS OF EMPLOYMENT
AA Degree in accounting or one-year recent experience and/or training in accounting.
High school diploma/equivalent.
Must present transcripts of highest level of education within thirty (30) days of hire.
Experience in clerical/secretary related work and duties.
Must be able to perform the essential functions of the position with or without reasonable accommodation.
Must be able to meet the Physical Demands of the position.
Must pass a basic skills test.
Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
Must pass a background check, which includes employee paid fingerprinting.
Familiar with Laserfiche connector, scanner profiles.
REQUIRED QUALIFICATIONS
Demonstrated initiative and experience with performing secretarial tasks and understanding processes in a computerized accounting system environment.
Experience in the input and processing of accounting entries in a computerized accounting system environment.
Attention to detail and ability to work efficiently with a high degree of accuracy.
Able to assist in supporting a variety of accounting related tasks.
Experienced in reconciliation of accounting information.
Evidence of excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined, and a self-starter.
Experience and expertise in operating office machines including computers, calculators and copiers. Evidence of strong computer skills, including computer applications: Windows, WORD, and Excel. Candidate may be required to pass a test in accounting and computer skills.
Capable of absolute confidentiality.
Positive recommendations and job performance evaluations.
ESSENTIAL DUTIES AND JOB FUNCTIONS
Secretarial duties including reception customer service, answering phones, and filing a variety of reports and information in hardcopy and/or electronic format, preparing correspondence and form letters.
Integrated accounting system data entry, batch report processing, reconciliation of accounting information and verifying and posting accounts payable transactions.
Process and review various accounting system reports, reconciliation of accounting information.
Maintain necessary records for various accounting related projects.
Reconcile bank statements and school receipts.
Utilize excel to prepare accounting reconciliations and worksheets.
Compile and sort documents, such as invoices and purchase orders, packing slips, statements, etc., substantiating business transactions.
Verify and post details of accounts payable transactions.
Operate office machines including computers, calculators and copiers. Use computer applications, including financial and accounting software, Windows, Word and Excel.
Answer telephones in a courteous manner, interact with district staff and the public to resolve issues and address concerns.
Communicate with District staff and the public in a positive, effective, and professional manner.
Perform all duties within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
Perform other accounting, secretarial, and clerical tasks as assigned.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Kennewick School District's Non-Discrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity: Douglas Christensen - (509) 222-5010 ([email protected])
Section 504, Title IX: Brian Leavitt - (509) 222-5003 ([email protected])
This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.
Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Associate Superintendent or Director of Human Resources.
Kennewick School District Contact Names and Telephone Numbers:
Doug Christensen, Associate Superintendent, Human Resources
(509)222-5010
[email protected]
Certificated ADA
Toni Neidhold, Director of Human Resources
(509)222-6414
[email protected]
Classified ADA
Kennewick School District
1000 West 4th Avenue
Kennewick, WA 99336
Contact Person:
Phone: (509) 222-5010
Email: [email protected]
Location:
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Application Method: Apply Online
Base Pay:
