WSDOT: Procurement & Supply Specialist 1 - Union Gap, WA

Employer: Washington State Department of Transportation

Job Description:
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT is currently seeking a Procurement & Supply Specialist 1 in the Central Sign Shop. This position is responsible for ordering, receiving, processing, and tracking orders and services to and from vendors, managing payroll, and assisting with inventory control maintenance in a warehouse and manufacturing setting. In addition, this position performs fiscal activities in a variety of work areas such as processing sign order invoices for billing, recordkeeping, analysis, and overseeing fiscal records while compiling and ensuring the accuracy of reports. This position is dedicated to performing this challenge, as well as integrating the WSDOT Strategic Plan Goal Areas of Diversity, Equity, Inclusion, Resilience, and Workforce Development.

What to Expect
Among the varied range of responsibilities held within this role, the Procurement & Supply Specialist will:
Review, prioritize requests and place orders with vendors according to purchasing manual guidelines using authority of state contracts, general authorities or bid quotations; use the purchasing card in transactions verbally, online, and open purchases.
Research for new sources of supplies, locate and contact venders and suppliers.
Initiate change orders and supplemental agreements for goods and services.
Receive orders according to purchasing manual and inventory manual.
Verify shipments by checking field orders and purchase orders against the shippers packing list and parts received.
Process purchasing card transactions and payment vouchers.
Maintain records, matching invoices to the appropriate paperwork, process payments using purchasing card and voucher system, ensure proper coding and documentation.
Enter data into purchasing card management system (PCMS).
Maintain the inventory system.
Handle aluminum, vinyl sheeting. and other inventory items weighing up to 50 lbs.
Reconciles records with activity transaction log, sign orders, pick tickets and Consumable Inventory Computer System (CICS).

To be considered for this opportunity, the following are required:
One (1) year experience with performing various duties such as payroll, monthly billing, accounts receivable, accounts payable, record keeping, and filing.
High school diploma or GED equivalency.
Knowledge of procurement methods and contract administration.
Knowledge of storage and warehouse methods in a fabrication setting; inventory procedures and techniques.
Experience managing multiple work orders including tracking and reporting.
Ability to assist with maintaining appropriate and accurate levels of inventory using a bar coding system and database.
Experience performing general clerical duties such as operating a personal computer, specializing in Excel spreadsheets, Microsoft Office Suite, and mainframe access software and databases.
Ability to frequently work independently without supervision.
Communicate effectively with co-workers, vendors, customers and other WSDOT Regions.

It is preferred that qualified candidates also have:
Knowledge of WSDOT purchasing policies
Knowledge of FileMaker Pro 19.
Knowledge of Generally Accepted Accounting Principles.
Ability to manage multiple priorities.
An Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field AND two (2) years of full-time purchasing experience. One (1) year of college course work may be substituted for one year of work experience.

Important Notes
This recruitment may be used to fill additional positions per business needs.
Washington Administrative Code (WAC) 357-16-197 mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, [email protected]. Please be sure to reference 23DOT-SCR-51258 in the subject line.

Contact Person:
Email: [email protected]
Location: • ,
Application Method: Apply Online
Base Pay: $38,004 - $50,592 Annually

Posted on April 05, 2023

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