Employer: Kittitas County
Job Description:
The Kittitas County Commissioner’s Office is currently seeking qualified candidates for the position of
Administrative Assistant. This is a full-time, non-exempt, benefits-eligible, non-union position expected to
begin as soon as possible. The Administrative Assistant serves as the initial point of contact for members of
the public who visit or contact the Commissioner’s Office. Anyone who meets the qualifications stated below
may apply. This position is open until filled, with first review on 4/5/2023. Candidates should apply as soon as
possible for optimal consideration.
Please note: This position is shared by two (2) staff members who share the responsibilities outlined in the
job description below. Assignment will depend on current workload and staffing requirements.
SALARY RANGE
$3,598 - $4,841 per month.
ESSENTIAL FUNCTIONS
Perform administrative duties for the Board of County Commissioners’ Office
• Serve as initial point of contact for the public in a professional and courteous manner.
• Assist the public in locating, interpreting, and copying Commissioners’ proceedings and supporting
documents.
• Answer and route calls to appropriate staff or department.
• Screen and distribute messages and mail; process outgoing mail.
• Maintain filing systems and correspondence log; recommend ways to improve efficiencies.
• Maintain office supply inventory.
• Assist with scheduling Board appointments, meetings, and office calendar; notify press of any changes.
• Prepare professional correspondence as needed.
• Operate all office equipment; perform basic maintenance as needed and contact vendor if more in-depth
service is required.
• Complete data entry tasks and assemble reports; produce emails, memos, and letters; utilize routine
forms and recommend process improvements to the Clerk of the Board.
• Serve as back up to the Clerk of the Board and other support staff; assist with preparation of agendas;
attend meetings in place of other staff; and prepare minutes.
• Assist with the intake and processing of requests for Public Records and act as the office’s Public Records
Officer.
• Assist with updates to office external website and internal office page.
• Assist with the preparation and presentation of training materials as needed.
Manage the operational needs of the Board of Equalization
• Coordinate and schedule hearing dates with BOE members; send out notification to the appellants.
• Assist the public with questions relating to the process of petitioning to the Board of Equalization.
• Collect and process petitions and disseminate information to the Assessor’s office, BOE members, and
appellants.
• Prepare documents, attend/record hearings, and follow up with Board Orders (minutes) upon the
conclusion of the hearings.
• Maintain filing system for all petitions in accordance with the records retention schedule.
• Prepare and monitor BOE budget.
• Schedule and attend annual training.
• Prepare timesheets and Personnel Action Forms for BOE members.
Provide administrative support services to County Boards, Commissions, and Committees
• Schedule meeting locations, prepare and disseminate agendas and other related materials for
meetings.
• Attend meetings and draft minutes; send minutes to commission/committee members for their review.
• Prepare notifications and press releases of the availability of grant applications and verify available
funding with Auditor’s Office.
• Collect grant application materials and submit to committee members for their review and
recommendation for Board of Commissioners’ consideration.
• Prepare and submit documents for the Prosecutor’s review prior to submitting them to the Board of
County Commissioners for action.
• Track quarterly reports and keep financial records.
• Track Board/Commission/Committee member term lengths and vacancies.
Perform document archival duties:
• Track and monitor outstanding/missing documents from agenda sessions and ensure all documents
have been fully executed by parties.
• Distribute documents that have been returned fully executed to appropriate departments.
• Organize and prepare agenda documents for final archiving (removing staples, clips, etc.).
• Monitor and process records that have met their retention in accordance with the Washington State
Archives.
• File weekly correspondence logs and other misc. documents.
• Update and maintain office index system as required by State statute.
• Maintain daily office filing systems.
This job description is a summary of the primary functions and expectations for this position. Additional
department- related duties may be assigned as required.
MINIMUM QUALIFICATIONS
• High School diploma or GED.
• Two (2) years of experience in an office environment.
• An equivalent combination of education and experience which provides the knowledge, skills and
ability necessary to perform the work required may be considered in lieu of the minimum qualifications
above.
• Valid Washington State Driver’s License.
• A criminal history and background check will be performed on qualified candidates. Convictions may
preclude candidates from employment in certain circumstances. Factors such as relativity to the
position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be
taken into account.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES
• Thorough knowledge of standard clerical and office procedures.
• Must possess strong time management skills and attention to detail.
• Proficient in use of computers including Microsoft Office programs, and the ability to learn
department/County-specific programs quickly.
• Ability to maintain confidentiality at all times.
• Clear verbal and written communication skills.
• Ability to multi-task effectively and possess strong organizational skills.
• Ability to work effectively under pressure, meet deadlines and handle frequent interruptions.
• Ability to exercise good judgment as to when to act independently and when to refer situations to
supervisors.
• Strong customer services skills, with the ability to interact with a diverse group of individuals and
groups on a regular basis. Must also be able to handle dissatisfied, angry, or emotional
customers/situations effectively.
• Must be self-motivated and possess the desire to produce high quality work.
PREFERRED QUALIFICATIONS
• Previous government office experience.
• Previous experience utilizing professional communications and interpersonal skills.
• Previous experience in an environment that required a high standard of service to the public.
• Formal clerk training and /or experience in a clerk position.
• Previous experience with Public Disclosure and Records Retention.
WORKING CONDITIONS
Work is primarily performed in an office setting with occasional need to work in outdoor or non-office
environments. The position requires the ability to sit for extended periods of time, stand, walk,
ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach. Must have
ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read
printed materials and a computer screen and have sufficient hearing and speech to communicate clearly via
telephone and in person. Safety policies and procedures must be adhered to at all times. Must be able to
safely operate a motor vehicle in varied weather conditions and levels of daylight. Periodic travel will be
required for ongoing training opportunities, and meeting attendance.
Work is typically scheduled within regular business hours, with some weekend and evening work as needed.
Reliable attendance and punctuality are required.
Reasonable accommodation may be available to enable individuals with disabilities to perform the essential
functions.
BENEFITS
To learn more about the County’s healthcare, retirement, and leave benefits, visit the Benefits page on the
Kittitas County website: https://www.co.kittitas.wa.us/hr/benefits.aspx.
Application Process
Applicants must apply online using the electronic recruitment portal. As part of the online application
process, the following items must be uploaded in PDF format:
1. Kittitas County Employment Application
2. Resume
3. Letter of Interest
4. Three (3) professional references and three (3) personal references
5. Supplemental Exam Answers
SUPPLEMENTAL EXAM QUESTIONS
1. This role involves frequent interactions with concerned citizens who may have strong opinions on a
variety of topics. Please describe your experience working with the public and providing customer
service to a diverse population.
2. What do you value in a work environment and what makes you feel successful?
3. Why are you interested in joining the Kittitas County Commissioner’s Office
Contact Person:
Location:
• ,
Application Method: Apply Online
Base Pay: $3598 - $4841/per month
