Employer: Washington State Department of Transportation
Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The Opportunity
WSDOT is looking for a motivated individual to take on fiscal and administrative tasks at the Maintenance Office located in Vancouver, WA. In this role, you will work as part of a team to provide daily assistance to the public and staff members at the site while answering and directing telephone calls and performing daily office duties. The Fiscal Technician will be responsible for accounting, payroll, and third-party damages for the Area Maintenance office. You will report to the Fiscal Specialist Supervisor and provide administrative support to them as well as the Maintenance and Operations Superintendents. You will certainly thrive in this position if you have experience in customer service, knowledge of purchasing and payment reconciliation, possess strong attention to detail, and have the ability to transition between tasks easily.
What to Expect
Among the varied range of responsibilities held within this role, you will:
Act as the primary contact for the Area’s Third-Party Damage Claims and produce final documentation and repair cost estimates.
Identify and correct discrepancies/inaccuracies discovered in the preparation of repair cost estimates; maintain third party damage records.
Review, verify, and process credit card receipts ensuring purchasing rules and processed were followed.
Audit invoices for accuracy.
Prepare invoices for processing via TRAINS Payment Vouchering System and Purchasing Card Management System.
Assist in making travel arrangements for staff and processing travel reimbursements.
Review employee's timecard entries, and assist employees and supervisors with clearing exception errors, coding errors, and leave requests.
Reconcile labor and leave hour reports and documents initiating corrective action when errors or inaccuracies are found.
Issue permits and prepare permit reports.
Provide excellent customer service to internal and external customers.
Qualifications
To be considered for this opportunity, the following are required:
High school graduation or GED equivalency.
Two (2) years of general clerical/fiscal experience (education may substitute on a year for year basis).
Experience providing excellent customer service to diverse clientele.
A well-developed computer aptitude and experience with general office computer programs.
Experience with associating and assembling facts in an orderly manner and interpreting/applying departmental procedures and processes.
Able to work independently and prioritize/organize work assignment to meet deadlines.
Ability to effectively communicate verbally and in writing with supervisor, other employees, the public, and other agencies.
Ability to operated computers, copy machines, telephones, and general office equipment.
It is preferred that qualified candidates also have:
Work experience in accounts payable, accounts receivable, banking, or other related discipline.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Washington Administrative Code (WAC) 357-16-197 mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit www.uscis.gov
Why WSDOT
Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
WSDOT does not use the E-Verify system. For more information, please visit www.uscis.gov.
Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Daisha Jordan at [email protected]. Please be sure to reference 22DOT-SWR-41473-1 in the subject line.
Contact Person:
Location:
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Application Method: Apply Online
Base Pay: $33,924 - $44,808 annually
