CATHOLIC CHARITIES: Accounting Billing Specialist - Onsite - Yakima, WA

Employer: Catholic Charities serving Central Washington

Job Description:
Position Summary:
Under the general supervision of the Agency Controller, the Accounting Specialist will perform accounting functions including but not limited to, reconciliation of general ledger activity, preparing and posting journal entries, running financial reports from the Sage Intacct financial system, performing month end close functions and leading the routine functions of accounts payable. Must have the ability to research, understand, and apply State and Federal laws, agencies requirements, rules and regulations. Will be required to work in a team environment, contributing to the success and credibility of the finance office in a variety of roles with a willingness to take on new responsibilities, improve efficiencies, solve problems and provide backup to other accounting office staff. The ideal candidate is self-motivated, adaptable to change, and detail oriented.

Will accurately reconcile multiple general ledger accounts monthly submitting them to the Agency Controller for review and approval in a timely manner.
Coordinate with office managers responsible for submitting postage and copier allocation information ensuring timely posting of entries.
Maintain a schedule of pre-paid accounts that is reconciled to the general ledger monthly.
Will ensure that the accounts receivable and accounts payable subsidiary ledgers and aging reports are reconciled to the balance sheet monthly, and discrepancies are researched and resolved in a timely manner.
Run a monthly final trial balance and in coordination with the Agency Controller ensure all balance sheet accounts have been reconciled and have supporting documentation.
Prepare various journal entries, including but not limited to, journal entries for account corrections, re-locations and adjustments.
Maintain current transaction allocation schedules in the Sage Intacct system.
Manage and oversee the repetitive payments process for the AP department ensuring contracts, memorandums of understanding and payment schedules are current and authorized.
Oversee maintenance of the facilities and equipment lease schedule ensuring it is updated month.
Post or delegate posting of approved journal entries.
Run system financial statements for each RU/department for the CFO and CEO within the designated cutoff dates.
Supervise and serve as backup to the accounts payable technician.
Provide system administration support and back-up for the AvidXchange automated purchasing and payments processing system.
Suggest and implement improvement to relevant processes and procedures.
Assist with the annual audit; prepare various audit schedules; perform other related audit functions, as requested.
Respond to inquiries including account research and resolution received from budget manager, agency leaders, other employees and various regulatory agencies by phone or in writing.
Works closely with grants and contracts controller, agency controller and the CFO to meet monthly and year end deadlines and schedules and support the accurate reporting of Catholic Charities financial position.
Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.
Assists agency controller and CFO with other work as assigned.

Job Requirements:
The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:
This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements:
Two-year degree in accounting or related field

3 years of relevant experience to include Accounts Receivable, Accounts Payable, Payroll and or General Ledger.

Special Skills:
Knowledge and experience with computerized accounting systems, spreadsheet design, database management and reporting; experience with Sage Intacct strongly preferred
Intermediate knowledge in Excel formulas
Excellent written and verbal communication skills
Non-profit experience, desirable
Employment is conditional upon:
Being cleared by criminal background check and fingerprinting when required

Contact Person:
Location: Yakima, WA
Application Method: Apply online
Base Pay: $21.00 - $26.00/hr

Posted on February 23, 2023

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