Employer: Spokane Public Schools
Job Description:
Perform administrative and secretarial duties; manages the ITSC office.
HOURS PER DAY: 8
YEAR ROUND POSITION (260 DAYS / 12 MONTHS)
ANTICIPATED START DATE: ASAP
Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
Additional benefits may include vacation, sick, personal days, and paid holidays.
Most positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements as negotiated.
SALARY: Level 9 on the Secretarial/Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school.
Responsibilities:
Provides all office support to include answering multi-line phones, directing callers to appropriate department.
Retrieves and quickly responds to voicemail, chat, and email messages. Assists walk-in traffic, maintaining awareness of people coming and going from building and department in support of IT system security.
Department timekeeping duties including processing payroll, tracking absences, maintaining records of staff members’ leave usage, etc. Respond to ITSC and Technology Services department employee questions related to payroll tasks and benefits.
Assist with system-wide technology inventory processes including solving school site and departmental inventory issues and audits.
Manage student technology fines and fees.
Perform data organization and data entry projects for IT departments.
Provide administrative support to department administrators and staff in scheduling and planning meetings.
Develop yearly meeting schedule for numerous groups in conjunction with administrative calendars; arrange location and physical requirements; prepare advance notices regularly.
Assists IT staff in coordinating procedures associated with purchasing, inventory, ancillary budgets, and equipment.
Manages department records for all ITSC and Technology Services employees and programs. Accesses and prepares information for reimbursement and requisitions.
Manages, coordinates, schedules, and calendars all travel requests and tracks associated expenses for staff. Manages and creates all travel arrangements for ITSC and Technology Services personnel.
Creates and edits all official ITSC and Technology Services correspondence to include web pages, newsletters and written documents.
Keep department supervisors informed of office issues for their consideration/action.
Responsible for the onboarding and orientation of new staff to office procedures, protocols, rules, and responsibilities. Coordinates with other IT staff to ensure paperwork, ordering, and follows up to guarantee new employees have resources they need to perform job duties.
Ensures employee compliance with time and record keeping, scheduling, staffing, and communicating issues/concerns with supervisor.
Supports the goals and operations of ITSC and Technology Services and ensures work performed by employees meets ITSC, Technology Services and district guidelines, goals, and standards.
Create a wide variety of documents effectively using word processing, spreadsheet, database management and design programs.
Requires flexibility to adapt to changing technologies and processes and to test and implement new platforms and systems changes as part of the IT work.
Perform other Duties as assigned
Qualifications:
Demonstrated ability and aptitude to perform the responsibilities listed.
High school diploma required, and additional college or business college courses preferred.
Accurately type 40-50 words per minute.
Demonstrated excellence in at least four years of secretarial/administrative assistant or office management service with at least one in an administrative secretarial position and at least one of these years being with the school district preferred.
Demonstrated superior spelling, grammar, and punctuation skills. Ability to proofread and edit.
Superior skills in written and oral communication using multiple modalities: telephone, chat, text, email, shared documents, etc.
Demonstrated tact and diplomacy in working effectively with a diverse group of ALL people in a confidential manner.
Demonstrated ability to complete multiple projects on time with minimum supervision.
Highly organized (records management; calendars management, notification and documentation systems, forms, and other tools to effectively manage multiple projects for multiple departments).
Demonstrated superiority in handling confidential information.
Demonstrated technical aptitude including basic troubleshooting skills.
Extensive computer experience required in word processing, spreadsheets, database systems, PDF editing, digital signature systems, basic design tools.
Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds.
Additional Information:
Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (https://www.spokaneschools.org/Page/314) as negotiated.
Benefits Highlights:
The School Employees Benefits Board (SEBB) Program administers health insurance and other benefits for employees of Washington’s school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District’s plan manager, OMNI.
See more about employee benefits at https://www.spokaneschools.org/Page/2253
A fingerprint background check is required for all prospective employees.
Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups.
Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.
The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:
Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
Section 504 Coordinator: Melanie Smith, MelanieSm@spokaneschools.org 509-354-7284
Other district contacts:
ADA Officer: Stephanie Busch, StephanieB@spokaneschools.org 509.354.5993
Affirmative Action Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
Equal Opportunity Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith, MelanieSm@spokaneschools.org 509-354-7284
Address: 200 N Bernard Street, Spokane 99201-0282
Contact Person:
Phone: 509-354-7264
Email:
Location:
Spokane, WA
Application Method: Apply online https://www.schooljobs.com/careers/spokaneschools/jobs/3867263/office-manager-itsc-8-hrs-cont?pagetype=jobOpportunitiesJobs
Base Pay:
