WSDOT - Administrative Assistant 3 - Olympia, WA

Employer: Washington State Department of Transportation

Job Description:
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT is seeking a proficient and motivated administrative professional to take on the role of Administrative Assistant 3 within the agency's Public Transportation Division located in Olympia, WA. The position is tasked with serving as the assistant to the Deputy Director of the Public Transportation Division. The successful candidate will perform general clerical duties, provide administrative support to division logistics, inventory control, processing leave, and provide support to other offices within the division as needed. This position will have delegated authority and responsibility to make administrative decisions on behalf of the Deputy Director and ensures efficient and effective communications to internal and external stakeholders. Our top candidate will possess excellent customer service and administrative function skills and abilities as this role will interact with a variety of programs throughout the agency including staff, supervisors, and managers within the Division and external to agency.

What to Expect
The Public Transportation Division is responsible for managing over $500 million in federal and state grants. In addition, the role of the division is to coordinate and plan public transportation efforts statewide and engage across agency lines to work with community partners to create access for those that need it most, and help people consider alternatives to driving alone.

Among the varied range of responsibilities held within this role, the Administrative Assistant 3 will:
Provide high-level administrative and organizational support to the Deputy Director by maintaining and managing their calendar, e-mail, contacts and providing general administrative duties on their behalf.
Support the Division by performing a variety of administrative duties such as arranging meetings, reserving conference rooms, supply and equipment purchases, records management, among other responsibilities.
Provide administrative, travel, and organizational support to Division staff.
Provide meeting and logistical support specifically to the Transportation Demand Management (TDM) Technical Committee.
Participate in work groups, cross-functional teams, and committees to provide facilitation and coordination of committee work plans.

To be considered for this opportunity, the following are required:
Strong knowledge of administrative and office practices to meet the needs and requirements of this position.
Intermediate level mastery of Microsoft products (Outlook, Teams, Word, Excel, Visio).
Excellent grammar and outstanding oral communication skills.
Ability to work collaboratively with staff, managers, and the public; maintain a positive and energetic presence; effectively plan and manage the operation of the office; work with others in a flexible and adaptable manner; be willing to learn, grow, and take on new challenges.

It is preferred that qualified candidates also have:
Bachelor’s degree or a combination of education and years of experience in a similar position.
Experience in planning conferences or events.

*To review the full Position Description, please contact the recruiter listed in the Contact Us section of this posting.

Important Notes
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
This position is eligible for remote work up to 100%, per supervisor approval.
Washington Administrative Code (WAC) 357-16-197 mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit

Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. Employees in this position enjoy a standard daytime schedule, working Monday-Friday only, with weekends off.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply:
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Robyn Lovely at [email protected]. Please be sure to reference 23DOT-HQ-04386 in the subject line

Contact Person:
Location: • ,
Application Method: Apply Online
Base Pay: $38,952 - $51,888 annually

Posted on February 09, 2023

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