Administrative Assistant 3 - Shoreline, WA

Employer: Department of Transportation

Job Description:
About WSDOT
Washington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state. In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.

The Opportunity
WSDOT is currently seeking an Administrative Assistant 3 in Shoreline, WA. This position supports the Assistant Regional Administrators for Project Development and Construction in the SnoKing Area. The individual in this role will be responsible for timekeeping, purchasing, office space management, vehicle and equipment management, and administrative support for the business group and project teams within the Program. To be successful in this role, we are looking for someone who will use independent judgment and problem-solving skills to accomplish assignments.

What to Expect
Among the varied range of responsibilities held within this role, the Administrative Assistant 3 will:

Coordinate and manage calendars, applying sound judgment and critical thinking for conflicting situations.
Schedule meetings with headquarters executives, NWR management, employees, human resources, consultants and citizens.
Prepare for meetings by scheduling briefings or arranging for briefing papers, assembling materials, and arranging for equipment needed for meetings.
Interpret and apply administrative policies for the unit.
Research issues and policies as needed and prepares reports on the findings.
Screen and assign incoming mail, making decisions regarding appropriate distribution and assignments to staff.
Exercise good judgment regarding what to transmit to ARA, what to assign to staff members, and what to handle directly.
Answer and screen phone calls.
Serve as liaison between supervisor and other staff members, relaying assignments and requesting status information.
Prioritize multiple tasks and responds to emergencies and emergent issues in a timely manner.
Review, track and provide reports from DOTtime to HQ Payroll for assigned employees.

Qualifications
To be considered for this opportunity, the following are required:
High school graduation or GED
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Proficiently use Microsoft tools: Word, Excel, Visio, Microsoft Teams and Outlook (email, scheduling and notes).

It is preferred that qualified candidates also have:
Knowledge of office procedures and practices / business management practices, research methods and data collections; communication and correspondence practices; principles and practices of supervision.
Proficiently use WSDOT software – DOTtime and software for payment vouchers and training.

Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options.
The salary listed includes the legislative approved 5% salary premium for positions in King County.
Washington Administrative Code (WAC) 357-16-197 mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit www.uscis.gov

Why WSDOT
Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at strebal@wsdot.wa.gov . Please be sure to reference Administrative Assistant 3 #13269 in the subject line.

Contact Person: Amanda Strebeck
Phone:
Email: strebal@wsdot.wa.gov
Location: Shoreline, WA
Application Method: online https://www.governmentjobs.com/careers/washington/wsdot/jobs/3826847/administrative-assistant-3?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs
Base Pay: $40, 900 - $54,482 annually

Posted on December 06, 2022

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