Security & Facilities Coordinator - Yakima, WA

Employer: Perry Technical Institute

Job Description:
SECURITY & FACILITIES COORDINATOR

Under the direction of the Director of Facilities and Safety, the Security & Facilities Coordinator will be responsible for managing a variety of vendors and services, coordinating all aspects of campus events and facility rentals, collaborating with campus security to maintain a safe and secure campus, conducting drills and trainings to prepare the campus for various emergencies, managing building access and security systems, ensuring compliance with the Jeanne Clery Act, making sure maintenance hotline requests are processed and resourced in a timely manner, and performing administrative duties. Duties require independent judgement with an understanding of facilities and campus security procedures and terminology. Must be professional, customer-focused and able to work in a diverse and dynamic environment. Must use time and resources efficiently, have excellent interpersonal skills, and possess a special eye for detail and a knack for problem solving. Must be a self-starter, cool-under-pressure, and never hesitate to roll up your sleeves to get the job done.


WORKING CONDITIONS:

Duties are performed on campus in a fast-paced environment and off-site as needed. Working effectively and collaboratively in a team environment is a must, while remaining flexible and proactive. Working conditions are as follows:



Duties are performed in a school campus and office environment. Working indoors and outdoors is required. When working outdoors, may be subject to inclement weather. The work may be strenuous at times and may include medium to heavy work requiring prolonged or repeated use of hands and wrists, standing, walking, climbing, stooping, kneeling, crouching, and frequent lifting and carrying of 30lbs.



This is a non-exempt, full-time, regular position. Overtime may be required as necessary.



SALARY RANGE: $23-$24/hour DOQ



We offer a competitive compensation and benefits package including health, dental, vision, prescription, 401(k) with profit share and matching, life and disability insurance, flexible spending plan, employee assistance plan, paid sick leave, vacation, 11 paid holidays, 4-day work weeks and more.



MINIMUM QUALIFICATIONS:

Associate’s degree or applicable certificate of completion from an accredited career school or an equivalent combination of education and/or experience.

Experience with Microsoft Office products and the ability to use computerized database programs.

Possession and maintenance of a valid driver’s license and a satisfactory driving record.

Must be willing to consent to a drug test.



PREFERRED QUALIFICATIONS:

Microsoft Office certification.

Documented experience working with vendors and managing services.

Documented experience with emergency preparedness and response.

Documented project management experience and prioritization skills.



ESSENTIAL JOB FUNCTIONS:

Use written and verbal communication to interact effectively with employees, students, vendors, and visitors in a professional and approachable manner.

Use strong time management and organizational skills.

Maintain campus furniture and equipment inventory database. Implement strategies to ensure inventory is accurate and timely. Communicate frequently with faculty and staff to aid in the process.

Oversee campus building access, cards, keys, and key holder agreement records.

Manage S2 access control system, building alarm systems, video surveillance systems, and lockdown and panic buttons, from on and off-site. Coordinate and oversee scheduled maintenance and repairs with vendors as necessary.

Assign and maintain a record of employee parking permits and parking spots. Assist with issuing and monitoring student parking permits and resolving tickets. Provide support to maintain a current and accurate vehicle management database. Carryout duties to facilitate an effective student carpool incentive program.

Confidentially prioritize maintenance hotline requests, dispatch technicians, and submit work orders using maintenance request software.

Coordinate all aspects of events on campus, including scheduling, setup, security, building access, parking, catering, table linen, clean-up, etc. Consult with requester to ensure needs are met.

Develop room layouts for events, office relocations, room reconfigurations, and future space; using various software, measuring techniques, and a variety of furniture.

Coordinate short-term facility rentals, prepare lease agreements, review insurance requirements, coordinate set-up and clean-up needs, and flex schedule to work nights and weekends as required for coverage.

Educate new employees and students during orientation and PTI 101 on the Jeanne Clery Act, security awareness, emergency preparedness, parking, carpooling, and student accident insurance. Review and revise training materials and videos to ensure they are up to date.

Collaborate with contracted security personnel to ensure services received are in line with expectations and provide corrective guidance as instructed.

Review security logs, process and follow-up on incident reports, identify security issues, and report on trends and problem areas. Review security systems to investigate as necessary.

Develop and maintain emergency procedures campus-wide, including issuing and managing security equipment to various emergency responders, providing training, and testing systems as required.

Conduct and coordinate emergency drills, exercises, and trainings, sometimes in coordination with local law enforcement and emergency responders. Evaluate results and make improvements to emergency procedures as needed. Maintain records of all drills, exercises, and trainings.

Oversee building security alarm and camera systems to ensure all is functioning correctly. Coordinate repairs and services as needed.

Develop materials and train “Campus Security Authorities” to comply with Clery Act requirements.

In conjunction with the applicable offices, develop and implement Clery Act required policies, programs, and activities. Ensure the institution maintains accurate records on security awareness and crime prevention programs and presentations.

Gather crime statistics from various internal and external sources, such as, Campus Security, President, Deans of Education, local law enforcement agencies, and Campus Security Authorities. Submit annual crime statistics to the Department of Education to comply with Clery Act requirements.

Prepare, publish, and distribute the Annual Security Report to comply with Clery Act requirements.

Manage a variety of vendors, coordinate requests for estimates, and negotiate and maintain contracts. Monitor delivery of products/services to ensure appropriate outcomes, and take corrective action as necessary.

Organize and maintain department records, maintenance, construction, major projects, reports, and floor plans.

Conduct daily COVID-19 health screening, contact tracing, and reporting for students, employees, and visitors.

Develop and implement COVID-19 protocols in accordance with local, state, and federal regulations, to promote a safe and healthy environment on campus.

Research, maintain, and coordinate resources available for COVID-19 testing and vaccinations available to students and employees on campus and in the community.

Prioritize and manage multiple projects simultaneously while switching focus with ease, and demonstrating good organization and planning skills.

Create and format professional and accurate e-mails, letters, forms, spreadsheets, databases, and other documents using Microsoft Outlook, Word, Excel, and PowerPoint.

Operate standard office equipment including computers, scanners, printers, copiers, telephones, and fax.

Continue to further knowledge and stay abreast of current trends relating to campus operations, campus security, emergency preparedness, and the Jeanne Clery Act.

Other duties as assigned.

Contact Person:
Phone:
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Location: Yakima, WA
Application Method: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=41180&clientkey=82B497C78D856557AF696B0975762145
Base Pay: $23-$24/hr

Posted on August 01, 2022

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2011 W. Washington Ave
Yakima, WA 98903
509-453-0374

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