Operations Support Specialist- Boardman, OR

Employer: Lamb Weston

Job Description:
This is a Human Resource position that serves as the “Front Office Contact” and ‘First Point of Contact” to provide administrative and/or specialized support to all plant operations including: Human Resources, Production, Payroll, Finance, Engineering, Maintenance, Safety, Quality, and Agriculture Services. This position performs somewhat complex and moderately repetitive work assignments.

Job Description
- Preparation of and revisions of weekly plant hourly schedule, including scheduling changes, adding new hires, qualifying positions, scheduling new runs, scheduling downtime plant needs, revisions due to employee leaves and vacation requests
- Provide professional, positive Customer Service for all external visitors and employees
- Answer incoming telephone calls and assist caller or forward to appropriate personnel
- Welcome on-site visitors, determine reason for visit, announce visitors to appropriate personnel
- Responsible for checking in Visitors/Vendors and ensuring they sign in properly
- Monitor visitor access and Visitor Logs
- Perform time card reconciliations
- Monitor On-premise Reports during shift
- Monitor HR daily log and Coverage Book to ensure all departments are staffed based on needs
- Approve/deny employee vacation requests as needed
- Monitor time keeping systems to ensure employees arrive on-time; Enter attendance comments as necessary
- Enter payroll adjustments as needed
- Document/log all employee call-ins
- Assist with new hire onboarding by enrolling employees in timekeeping system, tracking and issuing employee lockers, making new hire personnel files, enrolling new hires in absentee reports
- Assist employees at self-service kiosk and with HRIT as needed
- Create, maintain, and update company security badges for employees and contractors using the AMAG system
- Perform other clerical duties as needed such as filing, copying, and faxing
- Must be able to work rotating shift, days, nights, weekends, and overtime with ability to be flexible
- Additional duties as assigned

Basic & Preferred Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have a minimum of 2 years in administrative work or any equivalent combination of education, or training and experience that demonstrates the ability to perform the duties of the position.

Human Resource knowledge and experience preferred
Experience with Kronos and payroll systems preferred
Solid computer skills including MS-Windows, Word, Excel, and web-based applications
Ability to maintain Confidentiality required
Ability to communicate clearly, effectively, and professionally on the phone, face-to-face, and via company email required
Establish and maintain positive working relationships with employees and supervisors
Adapt to changes in schedules, work environment, and unexpected events
Ability to Multitask
Excellent interpersonal skills
Excellent problem solving skills
Excellent organizational skills
Ability to work with minimal supervision
Bilingual (Spanish/English) fluency is a plus

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Frequently required to sit for prolonged periods of up to 8 hours
May occasionally lift and/or move up to 20 pounds

Industry-Competitive Benefits
Coupled with our compensation and bonus incentive programs, our benefits deliver rewards that are market competitive. Some of the most attractive elements of our benefit programs include:
Health Insurance Benefits - Medical, Dental, Vision
Flexible Spending Accounts for Health and Dependent Care, and Health Reimbursement Accounts
Well-being programs including companywide events and a wellness incentive program
Paid Time Off
Financial Wellness – Industry leading 401(k) plan with generous company contributions, Financial Planning Services, Employee Stock purchase program, and Health Savings Accounts, Life and Accident insurance
Family-Friendly Employee events
Employee Assistance Program services – mental health and other concierge type services
Benefits may vary based on location, job role/level, job status, and/or the terms of any applicable collective bargaining agreements.

Job Requisition ID: Req-230202
Time Type: Full time

Lamb Weston is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status or any other protected factor under federal, state or local law

Contact Person:
Location: Boardman, OR
Application Method: https://lambweston.wd1.myworkdayjobs.com/en-US/Lamb_External/details/Operations-Support-Specialist_Req-230202
Base Pay: DOQ

Posted on July 06, 2022

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