Forms & Records Analyst 2- Olympia, WA

Employer: Washington State Patrol

Job Description:
As the Forms & Records Analyst 2 you will serve as the public disclosure coordinator for the Human Resource Division. This position will provide requested records in an efficient and timely manner, ensuring the maintenance, management, and security of WSP records in accordance with statutory requirements utilizing GovQA.

Primary Duties:
Accurately enter disclosure related information into GovQA.
Consult with management personnel on disclosure issues.
Coordinate with other agencies, divisions and districts involving public disclosure requests.
Proofread all materials and correspondence correction for grammar, punctuation, and spelling.
Request records from archives and coordinate to ensure all laws, policies, and procedures are followed regarding record retention within the division.
Coordinate local records hold by working with Risk Management to effectively hold and provide for secured long-term storage of records subject to litigation hold notice.

Required Qualifications:
High School diploma or GED equivalency.
Three (3) years of clerical experience.
Proficient computer skills to include knowledge of Microsoft Office products.
Demonstrated ability to effectively communicate both verbally and in writing.
Ability to demonstrate critical thinking and problem solving.
Ability to maintain confidential information.
Ability to work independently and as a team member.
Demonstrated time management skills.
Must possess a valid, unrestricted Washington state driver’s license or be able to obtain one within 30 days of employment.

Desired Qualifications:
Associate Degree in business administration, accounting, industrial engineering, or a related field.
Knowledge of public disclosure laws and redacting documents for public disclosures.
Knowledge of policies and procedures related to records management.

Supplemental Information
Apply today and join us in providing "Service with Humility"!

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The agency will verify this information and any untruthful or misleading answers will be cause for rejection of potential employment.

How to Apply:
To be considered you must apply online at You must complete the entire application to be considered.

Condition of Employment
On August 9, 2021 Gov. Jay Inslee issued Proclamation 21-14, that requires all employees of executive cabinet agencies to be fully vaccinated with the COVID-19 vaccine as a condition of employment. Pursuant to this mandate, you will be required to provide proof of vaccination as a part of the hiring process. Your vaccination status will be verified on your first day of employment. Exemptions may be granted for religious or medical purposes. DO NOT UPLOAD A COPY OF YOUR VACCINATION CARD TO YOUR APPLICATION.

Veterans’ Preference:
Applicants wishing to claim veterans’ preference MUST attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. Veterans’ preference will not be applied unless the required documentation is attached to your application.

For additional information on veterans’ preference and guidance on how to determine if you are eligible, click here. We thank you and are grateful for your service.

Selection Process:
The candidate evaluation and selection process will include a preliminary screening of application materials for qualifications, clarity and completeness. The applicants who meet or exceed the required qualifications and possess the most competitive background in directly related experience, knowledge, and training may be invited for interviews and testing by one or more panels.

Polygraph & Background Investigation:
Prior to hire, a polygraph examination and background investigation including criminal record history will be conducted.

Applicants are required to sign a release of information and will not have access to any investigative materials, files, or results. The Washington State Patrol has strict standards relating, but not limited to, personal and employment characteristics, arrests, convictions, and illegal drug usage, etc. During the polygraph examination, candidates are required to sign an assessment sheet and participate in an oral interview process to verify responses to the Personal History and Background Questionnaire and a Pre-Employment Interview.
Untruthful or misleading answers or omissions will be cause for rejection of potential employment.

Education verification is part of the selection process. If selected as a top candidate, all position required or applicant specified education must be verified. If a High School diploma or equivalent is required but the applicant indicates a degree has been earned, the accredited degree will be accepted in place of the High School diploma or equivalent. Please do not send these transcripts at the time of application. If you are selected as a top candidate you will be contacted by the Human Resource Division and asked to provide official transcripts at the appropriate time.

Union Notice:
This position is in a collective bargaining unit.

Other Information:
Persons with a disability, who need assistance in the application or assessment process, or those needing this announcement in an alternative format, may call (360) 704-2317. Applicants that are deaf or hard of hearing may call through the Washington Relay Service 7-1-1 or 1-800-833-6384.

The Washington State Patrol actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.

Please contact Caitlin Pittman at (360) 704-2308 or

Contact Person:
Location: Olympia, WA
Application Method:
Base Pay: $3,294 - $4,286/ MO

Posted on June 27, 2022

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