Police Clerk - Union Gap, WA

Employer: City of Union Gap

Job Description:
POSITION TITLE: POLICE CLERK
DEPARTMENT: POLICE
FLSA STATUS: NON-EXEMPT
GENERAL PURPOSE:
Performs a variety of routine complex clerical duties within the Police Department. Works
independently within established procedures, performs a variety of responsible and sensitive
secretarial tasks within the Police Department.
CHAIN OF COMMAND:
The Police Clerk works under the Office Manager. The Police Clerk exercises no supervision.
ESSENTIAL DUTIES AND RESPONSABILITIES:
Organizes and coordinates office functions, activities and communications; assures efficient
workflow and office operations; performs miscellaneous secretarial tasks, answers and triages
phone calls, relays messages, operates email, enters and clears computer data, composes
prepares and processes correspondence. Maintains a filing system for reports and other filings.
Performs teletype inquiries, validations and entries. Performs related duties assigned. May be
required to work overtime to complete assignments.
POLICE CLERK-RECEPTION
Answer and triage incoming phone calls, relays messages, redirects callers, provides answers
when possible. Receives monies, writes receipts and maintains the cash drawer, does
fingerprinting and some dispatching. Processes cases; batches names in the computer; data
entry to include court and jail dispositions. Initiates, maintains disseminates, modifies and
summarizes a variety of law enforcement records and statistic reports as required for city, county,
state and federal agencies as well as the public. Provides procedural and city code information;
receives and processes requests and complaints; answers an array of questions from the public
including those regarding information availability and records. Works closely with the court and
prosecutor’s office. Maintains bail schedule. Performs criminal background checks, checks on
stolen property, missing person investigations, etc. as requested. Enters and audits data to State
and National systems as required. Issues permits, licenses and related forms in accordance with
established procedures and dissemination laws. Prepares a variety of reports and records
including but not limited to; Criminal records, fingerprints and other related reports. Provides
evidence/property coverage back up and gives disposition of cases for property release or
disposal. Transcribes statements, reports, handwritten items, etc. as requested.
2
PERIPHERAL DUTIES:
Attend trainings, seminars and workshops related to the duties and responsibilities of the position.
Provide clerical or technical support to the other police staff. Provides backup for the other police
clerk positions. Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
 High school graduate or GED
 One year of experience with office or secretarial work (office procedures, customer
relations, records computer skills) or a combination of experience, education and training
that would provide the level of knowledge and ability required for the position. Law
enforcement office related experience preferred.
 Bi-lingual - Spanish preferred, but not required.
 Must be able to pass an extensive background check.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of modern office practices; filing and record keeping techniques; oral and
written communication skills; correct English usage, grammar, spelling, punctuation and
vocabulary; letter composition; interpersonal skills using tact, professionalism, patience, courtesy;
telephone techniques and etiquette; preparation and presentation of reports; basic computer
operations; skill in operation of listed tools and equipment.
ABILITY TO:
Learn to perform the essential duties and responsibilities of the Police Clerk position; understand
and effectively carry out both oral and written instructions; work courteously and tactfully with
customers and employees; observe health and safety regulations; learn and understand policies
and procedures; communicate, meet and deal with the public and employees in person or by
phone in a pleasant, courteous, professional, respectful manner; be punctual.
SPECIAL REQUIREMENTS
Must be bondable; have or able to obtain a valid State Driver’s License; ACCESS/WACIC Level
II Certificate or ability to be certified.
3
TOOLS & EQUIPMENT USED
Telephone, personal computer, including word processing and data base software; base, portable
and vehicle radios; Teletype; TDD (Telecommunications Device for the Deaf); 10 key calculator;
fingerprinting machine; fax machine; scanner; laminator; paper cutter; shredder; City vehicles.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, sit or walk,
talk or hear, use hands to finger, handle, feel or operate objects, tools or controls; and reach with
hands and arms. Sitting for extended periods of time while entering data. The employee is
occasionally required to drive City vehicles. The employee must occasionally lift/and or move up
to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and
the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that an
employee encounters while performing the essential functions of this job in an office type of
environment. The employee will be at times working with the public, some of whom may be irate,
upset or disturbed. Extension of the workday to meet deadlines is possible. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. The noise level in the work environment is moderately quiet.

Contact Person:
Phone:
Email:
Location: Union Gap, WA
Application Method: Fill out general application and return to karen.clifton@uniongapwa.com: https://uniongapwa.gov/media/Employment-Application.pdf
Base Pay: $3,537.31 - $4,716.55/year

Posted on May 23, 2022

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