Fiscal Analyst 2 - Lacey, WA

Employer: DSHS

Job Description:
Per Governor Inslee’s’ Proclamation 21-14 (Download PDF reader) state employees must be fully vaccinated. Your vaccine status will be verified by Human Resources prior to your first day of employment.


The Washington Utilities and Transportation Commission (UTC) is seeking an individual for the Financial Services section within the Administrative Services Division to provide accounting services to the agency in accordance with state laws and accounting policies. This position is responsible for processing payments for resources consumed, reviewing payments for compliance, and processing travel reimbursements for agency staff.

This recruitment will remain open until enough qualified candidates have applied. First review of applications is expected to occur on May 13, 2022 and will be ongoing. It is in the applicants' best interest to submit their application materials as early as possible. The hiring manager reserves the right to make a hiring decision at any time.
About the UTC and Employer Initiatives

The UTC regulates the rates, services, and practices of private or investor-owned utilities and transportation companies.

The UTC is continually recognized for its excellence and integrity as a utility and transportation regulatory agency, as we challenge the status quo and ourselves.

At the UTC, we recognize that our employees are the key to the agency’s success. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth, continued learning opportunities, offers meaningful work and a comprehensive benefits package. For more information about benefits, please visit http://www.utc.wa.gov/aboutUs/careers/Pages/Working-at-UTC.aspx.

The UTC is a great place to work and has implemented several, and is developing additional, initiatives that create a great working environment, including:

We have modernized our workplace with workspaces that promote creative thought, innovation, and collaboration among co-workers, and improved building security and employee safety. In response to the COVID-19 pandemic, the UTC has supported extensive telework arrangements across the agency.
We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties).
We have a formal mentoring program to provide and encourage employee growth and development, while also promoting informal mentoring relationships and sharing of knowledge across the commission.
We have an engaging wellness program which focuses on all nine elements of wellness: spiritual, physical, social, environmental, occupational, emotional, intellectual, nutritional, and financial. The UTC has received the state’s Zo8 award the past five years for our achievements in building a sustainable wellness program. We also have on-site shower rooms/lockers with proximity to several fitness centers in the area.
We have a comprehensive continuous improvement program focused on using Lean tools and principles to solve problems and continuously improve work processes.
We use a structured, data-driven Lean Management System methodology to manage the core work and key initiatives of the commission and provide employees with a clear line of site from their daily work to the agency level key goals, outcomes, and core processes.
We value diverse perspectives and employ people of all backgrounds. We are actively involved in promoting equity, diversity, and inclusion within the UTC by way of a cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing UTC values; and maximizing the value of diversity and identifying strategies for inclusion.



For more information about the UTC, see our website www.utc.wa.gov – or visit www.twitter.com/wautc and www.facebook.com/wautc.


Duties
What will you be doing? – Duties include:


Investigate and resolve accounting problems related to accounts payable; communicate directly with vendors, staff, and managers to resolve issues and discrepancies; transfer funds and makes necessary adjustments to ensure accurate reporting. Determines proper course of action for recovery of amounts paid in error; establishes credit arrangements with the vendor.
Independently review, calculate, prepare, and process agency expenditure payments made to other state agencies, ensuring accurate and timely payment of the Commission's financial obligations. Prepare invoices for signature authority, including any explanations of central service fees. Track, maintain, and analyze state payments, using a cyclical model, to be used as a tool for future budgeting purposes.
Prepares invoices for payment by reviewing required documentation submitted by Facilities/Purchasing and Information Services.
Reconciliation and balancing of all accounts payable.
Reviews, analyzes, verifies, and corrects data in Agency Financial Reporting System (AFRS) to cancel and reissue warrants and reconcile and balance general ledger accounts. Prepares encumbrances for known agency liabilities per field orders
Reviews and analyzes travel activity forms to assure compliance with agency and OFM policies pertaining to travel. Processes activity travel forms, and weekly travel reimbursements.
Participate in process improvement projects that are section/division specific in scope. Collaborate with Project Facilitator (OSP) and team members to complete assigned tasks, provide expertise, help determine the business needs and potential solutions, exhibit Anti-racist, Equity, Diversity, Inclusion, and Belonging core values to promote the best project outcome. Identify and propose continuous


Qualifications
Education and Experience:


An associate degree or higher which includes 12 semester or 18 quarter hours of accounting credits and at least three years of relevant experience. Additional experience may substitute for the education but not the accounting credits.
Position Specific Competencies:

Ability to analyze and interpret financial reports.
Ability to read, understand, and determine compliance with rules and regulations and follow established procedures.
Ability to organize and prioritize multiple assignments involving competing priorities, meet deadlines, and complete high volumes of work.
Reliability to be on the job and be productive team member in a busy unit with deadlines and seasonal workload challenges.
Ability to use personal computers as necessary to complete the core work functions; use of ten key, data entry with minimal errors, intermediate user level proficiency with MS Office Suite. This includes the ability to develop and produce reports, spreadsheets, and correspondence using MS Word and Excel.
Ability to always maintain confidentiality.
Demonstration of UTC Values and Core Competencies (expected of all employees):

Respect: We treat every person and interaction with consideration and goodwill.
Professionalism: We are committed to excellence in our work and conduct.
Integrity: We do the right things for the right reasons- trusting others to do the same.
Accountability: With courage, we hold ourselves and each other accountable for exhibiting respect, professionalism, and integrity.
Equity, Diversity, Inclusion, and Anti-Racism: Actively participates in antiracist self-examination and trainings; Possesses ability to and can identify and actively combat racist policy to achieve equitable outcomes.
Customer Focus – Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback.
Results Focus – Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results; prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards.
Communication Skills - Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications.
Adaptability/Flexibility - Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs.
Self-Development – Demonstrates proactive learning. Keeps knowledge and skills up to date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities.
Continuous Process Improvement – Utilities Lean tools and principles to continuously identify improvements, solve problems, and improve work processes. Participates on process improvement projects/teams. Actively engages in section/division huddles and incorporates visual management into daily work.
Anti-racism, equity, diversity, inclusion, and belongingness (AEDIB) are core values central to UTC’s work. We strive to be a workplace where it is safe for all to be their authentic self, while advancing our individual goals and collaborating to protect, preserve, and enhance an equitable environment for current and future generations.

Anti-racism: We address systematic racism by developing or challenging current policies and processes with racial equity impacts in mind.
Equity: We advocate equity, recognizing that each of us need different things to thrive.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to the agency’s work.
Belongingness: We recognize that its more than just tolerating and respecting differences, belonging requires that all people are welcome with dignity, acknowledging the inherent worth of our diverse perspectives, and lived experiences.
We believe that AEDIB is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Inclusive language – Understanding and carefully considering the language used in our communications by working to remove racist and non-inclusive language in our collective vocabulary, media, and workplace documents. Words that reflect racial and other discriminatory biases are contrary to the values of the Commission, undermine our commitment to equity, and harm Black, Indigenous, and People of Color, and other under-represented communities
Although not required, preference may be given to candidates who have the following desired qualifications:

Education and Experience:
An associate degree which includes 12 semester or 18 quarter hours of accounting.
Experience using: Washington State Financial system AFRS, Enterprise Reporting, Financial Toolbox, and TEMS.
Supplemental Information
Conditions of Employment/Working Conditions:

Conflict of Interest: RCW 80.01.020 limits the commission’s ability to employ any person who owns stock in any company the commission regulates or is otherwise financially interested in such company.

Compliance with the ethics laws (RCW 42.52) is an individual responsibility, which may include disclosure of volunteer work, elected activity, outside employment, or other business activity:

No employee may engage in any outside employment or business activity that will interfere with the performance of their duties or result in a conflict of interest.
No employee may engage in any volunteer or elected activity that will interfere with the performance of their duties or result in a conflict of interest.
An employee shall notify supervisor prior to engaging in any outside employment or business activity.

Application Process:

Jobs advertised as Open Continuous may be closed without notice. It is to your advantage to apply as soon as possible.

Read the instructions below carefully before following the “Apply” link above.

In addition to completing the online application, applicants must attach the following documents to their application to be considered for this position:

A letter of interest explaining how you meet the qualifications of this position.
A current resume detailing experience and education.
A list of three professional references with current telephone numbers, including your current or most recent supervisor (or you may include this information in the Reference section of your application). A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

READ THE FOLLOWING INFORMATION COMPLETELY:

Carefully review your application and other documents requested (e.g., cover letter and resume) for accuracy, spelling, and grammar before submitting.
The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in www.careers.wa.gov; completeness of your resume, cover letter, and any other materials submitted as part of the application process.
A resume will not substitute for completing the "work experience" section of the application.

Only complete applications will be considered. All information may be verified, and documentation may be required. You may be disqualified if your education and/or work experience does not include information used to: 1) Meet the minimum qualifications of the job.


Visit these links to learn more about:
the state of Washington http://access.wa.gov,
the Olympia area www.co.thurston.wa.us or
www.Olympiawa.gov

The Utilities and Transportation Commission is an equal opportunity employer. We want to make sure you have an equal opportunity to join our team. Our commitment is making sure current and future employees are treated fairly and equally without regard to age, sex (including gender identity), race, ethnicity, disability, sexual orientation, veteran status, marital status, or religious or political affiliation. Persons needing accommodation in the application process or this announcement in an alternative format may contact Mandy.Garcia@utc.w.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

Contact Person:
Phone:
Email:
Location: Thurston County - Lacy, WA
Application Method: Online: https://www.governmentjobs.com/careers/washington/jobs/3536055/fiscal-analyst-2
Base Pay: $3,446.00 - $4,509.00 Monthly

Posted on May 11, 2022

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