WSH Office Assistant - Lakewood, WA

Employer: DSHS

Job Description:
DSHS WSH Office Assistant 3

Western State Hospital is currently seeking an Office Assistant 3. We have full-time and non-perm opportunities available.

If you are ready to advance your clerical skills and work in a complex mental health support arena, then consider this exciting opportunity to apply your clerical office experience in support of our mission to Transform Lives.

This Office Assistant opportunity is located at Western State Hospital in Lakewood, WA. Using your exceptional detail, multi-tasking, and organizational skills, you will maintain standardization of the medical record with strict adherence to federal, state regulations, while following established hospital policies, procedures, guidelines, and forms.

Some of what you'll do:

Act as primary clerical staff of the ward supporting staff and patients
Create and maintains records, files, records, forms, databases, reports, audits, logs and manuals within established systems or guidelines
Maintain accountability of medical records, charts, files per the GOR Manual and records documentation by creating or updating accountability logs
Follow established policies/procedures regarding security of computer/network files
Ensure medical records, files, records, documents, and forms are returned to proper location within established timeframes
Create, draft, prepare updates and proofreads treatment plans, routine forms, letters, memos, labels, logs, reports and other documents as required
Utilize computers to update and maintain hospital patient data bases and shared network files
Perform complex and routine word processing, typing, database and electronic mail tasks using computers, spreadsheets, data bases and emails
Receive, sort, and distribute mail, messages, charts, files, records, forms, and the knowledge of supplies and equipment on the ward
Receive and maintains office inventory of supplies and forms
Serve as primary operator for office equipment and requests

What we are looking for:

Excellent verbal communication skills
Knowledge of PHI or HIPAA
Demonstrate computer skills to include Microsoft Office to include PowerPoint and Excel
Knowledge of the DSHS Mission, Vision & Values and fit in with the office culture and professional environment

Who should apply?

Professionals a High School Diploma or GED

Two years clerical experience

Please include the following:

Current Resume
Three professional references with current contact information

Note: Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) state employees must be fully vaccinated. Your vaccine status will be verified. Please note medical or religious accommodation may be available, once an offer of employment is made.

Questions about this opportunity? Please contact and reference job number 06441.
Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Contact Person:
Location: Pierce County, Lakewood, WA
Application Method: Online:
Base Pay: $2,738.00 - $3,535.00 Monthly

Posted on May 10, 2022

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