CSTC Administrative Assistant 4 - Lakewood, WA

Employer: DSHS

Job Description:
DSHS CSTC Administrative Assistant 4

If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have a genuine interest in human services, and are someone who enjoys working in a fast-paced environment, this is a great opportunity for you.

The Child Study & Treatment Center (CSTC) has an opportunity for an Administrative Assistant 4 to join our team. In this role, you'll perform administrative duties on behalf of the Appointing Authority. You will also provide limited administrative assistance to the Director of Quality Improvement, and Medical Director. This position reports directly to the Chief Executive Officer (CEO) of the Child Study & Treatment Center.

Come join our team in Transforming Lives!

Some of what you'll do
Provides confidential administrative support and is the principal assistant to the CEO
Coordinates the activities of the CEO's office, including keeping the appointment calendar, scheduling meetings and appointments, arranging travel, answering the CEO's phone and interacting with callers, assisting them in the CEO's absence whenever possible
As directed, serve as the liaison between the CEO and other staff, relaying assignments and requesting information on the CEO's behalf
Processes outgoing mail for the CEO and other managers
Edits and reviews correspondence and personnel letters on behalf of the CEO prior to signature
Maintains confidentiality on all sensitive matters including personnel issues such as disciplinary actions and staff grievances
Responsible for meeting preparation and taking accurate minutes for a variety of meetings, including but not limited to Governing Body, Clinical Leadership, Safety Quality Council, Emergency Preparedness, Medical Staff, Environment of Care, Training Committee, etc
Assists other upper-level management in preparing agenda/materials for and scheduling meetings, and arranging space
Performs annual compliance checks of staff against OIG Medicare/Medicaid exclusion lists
Provides leadership and oversight to the other facility administrative assistants and tracks facilities projects
Who should apply?

Professionals with a high school diploma or GED AND four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work
List other skills and abilities.

Knowledge of office procedures; business management practices; research methods and data collections; communication and correspondence practices
Must have excellent administrative organizational and secretarial skills
Skilled in the use of Microsoft Office, Word and Excel particularly
The ability to effectively multi-task and handle a wide variety of duties including interacting with the public in person and on the telephone
The ability to complete assigned tasks and projects in a timely manner with a high degree of accuracy

Current chronological resume
Cover letter explaining why you are interested in the job
Three professional references with current contact information

Please Note: Per Governor Inslee’s Proclamation, 21-14 (Download PDF reader) state employees must be fully vaccinated. Your vaccine status will be verified. Please note that medical or religious accommodation may be available, once an offer of employment is made.

If you have questions about job number 05987 contact Matthew Freeman via email at matthew.freeman@dshs.wa.gov

Supplemental Information
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Contact Person:
Location: Pierce County, Lakewood, WA
Application Method: Online: https://www.governmentjobs.com/careers/washington/jobs/3529297/dshs-cstc-administrative-assistant-4
Base Pay: $3,616.00 - $4,738.00 /MO

Posted on May 10, 2022

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