Administrative Assistant 3- Property Management Division- Olympia, WA

Employer: Washington State Patrol

Job Description:
This position is assigned to the Division Commander and supports the division by coordinating projects/reports, tracking recurring mandatory reporting items, coordinating multiple functions of the division, and editing, finalizing, and submitting documents.

Primary Responsibilities:
- Provides administrative and secretarial support to the Property Management Division.
- Reviews all correspondence generated by the division to ensure accuracy and compliance with the agency's correspondence manual prior to dissemination outside the division.
- Maintains the Division Commander's calendar and schedules meetings on their behalf.
- Attends division management meetings and maintains/transcribes meeting minutes.
- Maintains files and records in accordance with retention schedules.
- Maintain and track credit card files.
- Processes purchase payments for the division/bureau.
- Coordinates division clerical functions and workflow to ensure conformance with agency administrative practices and procedures.
- Coordinates administrative function for personnel recruitment, selection, appointment, and promotion.
- Serves as liaison between division commander and division personnel.
- Respond to written, email, and telephone inquiries.
- Assists visitors and the public as necessary.

Required Qualifications:
- Must possess a high school diploma or GED equivalent.
- Ability to effectively communicate with co-workers, supervisors, and stakeholders by phone, in person, in writing, and via email.
- Excellent computer skills and experience using Microsoft Office suite of programs including: Word, Outlook, Excel, and PowerPoint.
Ability to work both independently and as part of a team to accomplish shared goals.
- Must possess strong organizational and time management skills.
- Must be willing to travel away from the primary office location on occasion for training or meetings.
- Must be able to type accurately at 50 words per minute.

Desired Qualifications:
Three or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work in a professional environment.

Supplemental Information
Why work for the Washington State Patrol?
An opportunity to be part of a team of dedicated professionals responsible for providing safety and security to the citizens of the State of Washington
Career growth opportunities
A culture of respect, commitment and trust
Opportunities to impact your community
Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
Work/Life balance opportunities which may include:
Infants at Work
Alternate Work Schedules
Qualification for the Public Loan Forgiveness Program
Apply today and join us in providing "Service with Humility"!

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The agency will verify this information and any untruthful or misleading answers will be cause for rejection of potential employment.

How to Apply:
To be considered you must apply online at (Click on the APPLY button above). You must complete the entire application to be considered.

COVID-19 Vaccination Requirement:
On August 9, 2021 Governor Jay Inslee issued Proclamation 21-14, a COVID-19 Vaccination Requirement for state employees. As a result, all employees of the Washington State Patrol must be fully vaccinated by October 18, 2021, as a condition of employment. This means you must be at least two weeks past the last dose of the applicable COVID-19 vaccine regimen by that date. You will be asked to provide proof of vaccination as part of the hiring process. DO NOT UPLOAD A COPY OF YOUR VACCINATION CARD TO YOUR APPLICATION.

Veterans’ Preference:
Applicants wishing to claim veterans’ preference MUST attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. Veterans’ preference will not be applied unless the required documentation is attached to your application.

For additional information on veterans’ preference and guidance on how to determine if you are eligible, click here.
We thank you and are grateful for your service.

Selection Process:
The candidate evaluation and selection process will include a preliminary screening of application materials for qualifications, clarity and completeness. The applicants who meet or exceed the required qualifications and possess the most competitive background in directly related experience, knowledge, and training may be invited for interviews and testing by one or more panels.

Polygraph & Background Investigation:
Prior to hire, a polygraph examination and background investigation including criminal record history will be conducted.

Applicants are required to sign a release of information and will not have access to any investigative materials, files, or results. The Washington State Patrol has strict standards relating, but not limited to, personal and employment characteristics, arrests, convictions, and illegal drug usage, etc. During the polygraph examination, candidates are required to sign an assessment sheet and participate in an oral interview process to verify responses to the Personal History and Background Questionnaire and a Pre-Employment Interview. Untruthful or misleading answers or omissions will be cause for rejection of potential employment.

Education verification is part of the selection process. If selected as a top candidate, all position required or applicant specified education must be verified. If a High School diploma or equivalent is required but the applicant indicates a degree has been earned, the accredited degree will be accepted in place of the High School diploma or equivalent. Please do not send these transcripts at the time of application. If you are selected as a top candidate you will be contacted by the Human Resource Division and asked to provide official transcripts at the appropriate time.

Other Information:
Persons with a disability, who need assistance in the application or assessment process, or those needing this announcement in an alternative format, may call (360) 704-2317. Applicants that are deaf or hard of hearing may call through the Washington Relay Service 7-1-1 or 1-800-833-6384.

The Washington State Patrol actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.

Please contact Diana Humes at (360) 704-2315 or e-mail

Contact Person:
Location: Olympia, WA
Application Method: Online:
Base Pay: $3,144 - $4,083/ MO

Posted on April 11, 2022

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