Fiscal Specialist Supervisor- Ephrata, WA

Employer: WSDOT

Job Description:
WSDOT is currently seeking a Fiscal Specialist Supervisor in Ephrata, WA. The Fiscal Specialist Supervisor will be responsible for establishing office procedures, standards, and priorities in the Area 2 Maintenance Office including supervising office staff. This position will support the agency mission by providing administrative, travel and fiscal support to staff, crews, and operations. This position is also expected to consider personal, co-worker and public safety as the first and foremost objective during the planning and performance of all activities in connection with work assignments.

What to Expect
Among the varied range of responsibilities held within this role, you will:
- Responsible for the day-to-day support and management of the administrative, fiscal, and clerical support needs for the NCR Area 2 Maintenance office.
- Oversee and coordinate office operations.
- Work closely with the Superintendent and Maintenance supervisors.
- Oversee Area 2 third party damages, adopt a highway and vehicle permits.
- Coordinate and implement (DOTTime) payroll program (including computer entry of daily labor).
- Coordinate the purchases and payments for materials and supplies.
- Maintain accurate control of consumable and stockpile inventory.
- Support hiring processes.
- Prepare and process necessary paperwork and interview packets.
- Prepare and/or proofread correspondence.
- Coordinate internal and external communication links between WSDOT field personnel, staff, law enforcement and other state agencies to facilitate daily and emergency operations utilizing computer, phone.

To be considered for this opportunity, the following are required:
High school graduation or equivalent
Four (4) years of experience performing complex secretarial/fiscal support duties

It is preferred that qualified candidates also have:
Associates degree in accounting or closely allied field
Experience supervising/leading others
Experience processing Payroll

Important Notes
Work Schedule - Either 5-8 hr. days or 4-10 hr. days (may be eligible for flexible work week and telework as available).
By issuance of proclamation, the Governor of Washington State mandates that all employees who work for executive cabinet agencies (which includes the Department of Transportation) must be fully vaccinated against COVID-19. Compliance with this mandate is a condition of employment with WSDOT. Exemption may be granted for religious or medical purposes; however, accommodations will be subject to approval based on the essential functions required of the position.
WSDOT does not use the E-Verify system. For more information, please visit

Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
Paid Leave – In addition to 10 paid holidays, full-time employees earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system. For more information, please visit

Contact us
For inquiries about this posting, you may contact the assigned Recruiter, S. Fields at Please be sure to reference 22DOT-NCR-20180 in the subject line.

Contact Person:
Location: Ephrata, WA
Application Method: Online:
Base Pay: $43,392 - $58,260/ YR

Posted on March 21, 2022

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