Budget/Fiscal Analyst- Seattle, WA

Employer: University of Washington

Job Description:
The Department of Radiology has an outstanding opportunity for a Full Time- Budget/Fiscal Analyst
The Budget/Fiscal Analyst position is responsible for post-award technical management of sponsored program budgets in Radiology Grants Administration, a departmental operation. This position focuses on budget set-up, subcontract and sub-budget set-up, purchasing, salary distributions and oversight, cost share management, account reconciliation, cost transfers, extension requests, budget projections, and closeout. This position is responsible for budget evaluation, interpretation, and reporting using complex Sponsor, University and Departmental policies, procedures, and rules. This position works closely with faculty to ensure project success while maintaining records and actions which withstand audit and follow compliance guidelines.

Under general direction of the Department of Radiology Grant and Contract Manager, this position combines day-to-day fiscal operations with higher level fiscal analysis and reporting for sponsored projects including developing, planning, interpreting and review of budgets to achieve project goals following institutional and sponsor policies, terms, and conditions. This position is responsible for assisting in evaluating financial alternatives, developing and recommending appropriate action, in establishing and maintaining comprehensive fiscal record systems, and in recommending and implementing process improvements.

• Prepare budget reports and budget files following departmental guidelines including budget projections and documentation requirements. Forecast fiscal needs and commitments; identify and interpret situations that may impact projects and suggest options. Conduct analyses and develop project planning documents in support of the project goals.
• Develop, modify, and maintain monthly electronic expenditure reports for research-related budgets in accordance with institutional and sponsor requirements. Meet with research faculty to manage budgetary aspects of research projects. Ensure compliance with all regulations and policies pertaining to grant and contract budgets. Expedite journal vouchers, salary and cost transfers, no cost extension requests, invoices, and grant closure documentation as needed for optimal management of each budget.
• Stay abreast of the latest management tools, fiscal policies, compliance issues, and system updates and changes.
• Maintain salary distributions within budgetary constraints; prepare payroll change documentation and file with payroll team according to established methods and deadlines.
• Review, approve, and process purchases and other expenditures and reimbursements. Maintain requisitions, approvals, invoices, packing lists, etc. as necessary to meet audit requirements and manage project budgets.
• Consult with Sponsors, OSP, GCA, SoM, and CRBB/CTO for processing of awards, sub-contracts, and research agreements to develop and set up new project budgets, sub-budgets, outgoing or incoming sub-contracts and subsequent amendments to sponsored projects. This includes coordination of Just-in-Time information such as IRB approval, IACUC approval, Training certificates in the Protection of Human Subjects in Research, and Other Support documentation for project key personnel. Investigate and resolve problems; assist in obtaining approvals for deviations from authorized procedures or expenditures; advise and assist faculty..
• Maintain up-to-date budgetary and other support data.
• Review and suggest improvements to the Radiology Administrative Services and Research Administration web pages. Continuously research and monitor other information sources (OSP, GCA) for content and links.
• Evaluate and make recommendations to Grant and Contract Manager for ongoing process improvement and development of procedures to meet the departmental grants and contracts administration goals and mission.
• Maintain paper and electronic files of proposals, awards, post-award documents, and reconciled source documents. Prepare closed budget files for storage according to records retention policies.
• Locate, identify, and track payments from sponsors. Coordinate with GCA to deposit payments in the correct account(s).
• Assist faculty with content for progress reports such as changes to Other Support, unobligated balances, effort reporting, and reporting changes.
• Compose correspondence and prepare reports as requested and as necessary.
• Copy, fax, scan, sort mail, and perform other tasks as needed.
• Perform other duties and special projects as assigned

Self/Team Development
• Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.

A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

• Completion of Certificate in Research Administration or equivalent training.
• Experience in grant and contract pre-and post-award administration.
• Working knowledge of OMB Uniform Guidance for federal requirements and NIH Grant Policy; and UW Cost Accounting Standards for sponsored agreements.
• Knowledge of UW Grants Information Memoranda (GIMs).
• Experience and proficiency with Grant Tracker, MyFinancial.Desktop, Workday, SAGE, Grant Tracker, Faculty Effort Certification, Grant and Contract Certification Reports (GCCRs), Ariba, Travel Policies and Procedures, and Procard Best Practices.
• At least intermediate level proficiency with Excel and Word.
• Proficient keyboarding skills.
• Proficient working knowledge of Adobe Acrobat and Powerpoint.
• Strong math aptitude.
• Training in the inclusion of human subjects in research.
• Knowledge of the inclusion of animal subjects in research.
• Familiarity with Clinical Research Budget and Billing processes and/or OnCore Training
• Familiarity with Clinical Research Effort Policies.
• Ability to set-up and participate in video-conferencing technologies such as Zoom, Teams, and Webex.

Mission and Values:
Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.

• Quality
• Innovation & Impact
• Leadership
• Partnership
• Fairness

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment:
• Position is located on-campus in the Health Sciences Building
• Position hours are 8:00 AM-5:00 PM Monday-Friday
• Position may require travel/walking to and from different locations across campus and other sites such as Seattle Cancer Care Alliance, UW Medicine at South Lake Union, Harborview Medical Center, and UWMC Roosevelt.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Contact Person:
Location: Seattle, WA
Application Method: Online: https://uwhires.admin.washington.edu/eng/candidates/default.cfm?szCategory=jobprofile&szOrderID=201933&szCandidateID=0&szReturnToSearch=1
Base Pay: $3,821 - $5,136/ MO

Posted on March 02, 2022

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