Secretary Senior- Olympia, WA

Employer: Dept. of Natural Resources

Job Description:
Secretary Senior, Wildfire Advisory Committee Secretary
Recruitment #2021-11-7957
This is a Full-time, Permanent, Represented position.

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Executive Management Division. Want to join something great and make a difference? The DNR is looking for a Senior Secretary to provide a high level of secretarial support to two wildfire prevention related committees and their leadership (chairperson). Each committee was established by the legislature and focused on reducing impacts from wildfires in Washington. This position will be directly involved in helping to move Washington state to a more sustainable future, with reduce impacts to people and the environment, through support of the work of these comittees. The Electric Utility Widfire Prevention Advisory Committee’s work is related to advising DNR on preventon of electric utility caused wildfires, and the Wildland Fire Advisory Committtee advises DNR on suppression resources and community protection. The committees meet quaertely and monthly respectively and this position provides the secretarial and logistical support to the committtees and chairpersons.

Duties
Responsibilities:
- Maintain records of committee members contact information.
- Schedule committee meetings based on established frequency.
- In coordination with committee chairperson, develop meeting agendas.
- Secure and manage physical or virtual meeting spaces for committee meetings while adhering to appropriate procedures and policies.
- Distributes and maintains written records of committee meeting discussions, decisions and outcomes and maintains a record of written materials used in committee discussions.
- Functions as the primary point of contact for committee members and the public on all matters related to committee meeting scheduling and logistics, member support and attendance.
- Monitor the Wildfire Policy Group’s calendars and as requested coordinate meetings and events with other department staff and management, external stakeholders and the public. Work cooperatively to resolve scheduling conflicts.
- Maintain the digital payroll and personnel records for the Wildfire Policy Group and the Wildfire Liaison. Functions as the primary contact with Human Resources and Office of Finance related to all matters not related to disciplinary action.
- Provides secretarial support to members of the work group and the wildfire liaison by formatting, editing, printing and distributing various reports and memos as needed.

Qualifications
Required Qualifications:
- High school graduation or GED. AND two years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR formal education will substitute year-for-year for experience.
- The incumbent in this position is required to travel. This position may require travel 2 to 5 times per year, typically overnight, for field visits and to attend meetings.
- DNR Core Competencies:
Personal Accountability
Value Others
Compassionate Communication
Inspire Others
Commitment to Excellence

All employees of the Department of Natural Resources (DNR) are required to be fully vaccinated against COVID-19 as a condition of employment. Vaccination status will be verified at the time an offer of employment is made. An accommodation may be available for individuals who have a sincerely held religious belief or a medical reason for not receiving the COVID-19 vaccination, based on the essential functions of this position.

Our ideal candidate will also have the qualifications listed below:
Associates Degree in Business Administration or closely related field.
Knowledge of: government organization and administrative procedures; office methods and procedures; research and data collections; agency policies and procedures.
Supplemental Information
Location:
One of the world's most scenic places, Washington State offers breathtaking discoveries for people who love natural beauty and outdoor recreation, from the Pacific Coast shores to the rugged Cascade Mountains to the rolling hills of the Palouse. Your office will be located in Olympia. For more information on this area visit, http://olympiawa.gov.

Due to the COVID-19 pandemic, telework (mobile-work) is expected for most office activities. When approved to return, staff are expected to report to their assigned duty station for work activities or may be approved for telework based on DNR's telework policy.

About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity and inclusion. With nearly 1,500 employees in locations throughout Washington, we manage and protect more than 5 million acres of state-owned forest, range, commercial, agricultural and aquatic lands.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.

Our Core Values:
- Safety and Well-Being —Our top priority is the safety of the public and our employees.
- Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
- Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
- Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of those include:
- Commitment to organizational health and wellness
- Work/life balance
- DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
- Statewide Employee Business Resource Groups, visit here to learn more
- Leadership that empowers and supports employees
- Professional development opportunities
- Educational and career development aid
- Public Service Loan Forgiveness Eligibility
- Opportunities to participate in wildland fire suppression assignments
- A comprehensive benefit package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

How to Apply:
To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above). You must complete the entire online application to be considered for the position.

Application Requirements:
- Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
- Attach a resume describing your experience and qualifications.
- Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
- Complete all supplemental questions.
Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching. We thank you and are grateful for your service!

Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 522-2500 or (360) 522-0143 or by email at DNRrecruiting@dnr.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or www.washingtonrelay.com.

DNR is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress
Questions? Please contact Loren Torgerson at 360-742-4123, loren.torgerson@dnr.wa.gov or e-mail us at DNRrecruiting@dnr.wa.gov

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email CareersHelp@des.wa.gov.

Contact Person: Loren Torgerson
Phone: 360-742-4123
Email: loren.torgerson@dnr.wa.gov
Location: Olympia, WA
Application Method: Online: https://www.governmentjobs.com/careers/washington/jobs/3324511/secretary-senior-wildfire-advisory-committee-secretary?page=4&pagetype=jobOpportunitiesJobs
Base Pay: $33,588 - $44,412/ YR

Posted on November 29, 2021

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