Office Assistant 3 - Yakima, WA

Employer: Department of Corrections

Job Description:
Office Assistant 3
Theraputic Community Assistant
Health Services Division
Substance Abuse Recovery Unit
Yakima Theraputic Community

The Washington State Department of Corrections (DOC) is seeking a highly motivated and qualified individual to take on the dynamic role of Office Assistant 3. There is one position, P710, located at the Yakima Substance Abuse Recovery Unit , located in Yakima County, Yakima, Washington.

This position provides a supporting role in the development, implementation, oversight and fidelity of Therapeutic Communities treatment. The position supports the Department's mission to improve public safety by enhancing successful reentry via providing leadership for optimum delivery of Substance Abuse treatment.

Our mission at the Department of Corrections is to 'improve public safety'. With more than 8,500 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in our field of Corrections.

The Office Assistant 3 (OA3) under the supervision of the Corrections Specialist 3, is responsible for completing tasks related to the Therapeutic Communities Program located at the Yakima County Jail. The Office Assistant 3 provides oversight and is responsible for handling the daily business of the Community with regards to member accountability, approval of requests and any issues that might occur within the community.

Responsibilities for this position will include, but are not limited to, the following

Duty: Facilitate the TC Community Daily Business as "Staff on Duty
Tasks include:
- Provides oversite for community rule violations
- Maintain the SOD log book and inform staff of events that impact the TC Community
- Administers and tracks the community tool box.
- Coordinates and schedules relate tables according to TC procedure
- Provides oversite for the community structure board meetings
- Attends clinical staffing's and provides information regarding slips, lay-ins, and any other community business
- Approves community meeting agendas for the day
- Attends community meetings and shares information as necessary
- Coordinates and schedules awareness Interviews according to TC procedures

Duty: General Clerical Support for TC Program
Tasks include:
- Creates and/or drafts a wide array of electronic documents for the staff such as letters, memos, fliers, agendas etc.
- Develops, monitor and/or maintains a variety of databases and spreadsheets; performs data entry; prepares related reports as requested
- Assists the staff with all logistical details of TC event planning
- Maintains, modifies and/or develops hardcopy and electronic filing systems according to retention schedules
- Processes and distributes incoming mail and faxes; prepares and sends outgoing mail and faxes as requested
- Copies, sorts, and distributes documents as requested
- Provides complex clerical support to professional staff with special emphasis on supporting the TC Program
- Performs complex scheduling tasks in support of the TC Program
- Coordinates conference calls and ensures technical needs are met

Duty: Other Duties
Tasks include:
- Assist TC Manager
- Develops new procedures
- Maintains inventory for Yakima TC
- Requests supplies from DOC HQ when needed
- Facilitates and co-lead groups

Duty: Responsible for coordination and maintenance of Chemical Dependency Records for TC Community in accordance with CFR 42.
Tasks include:
- Sends files to DOC HQ SARU Business unit for scanning into On Base
- Maintains all TC Community clinical records in accordance with CFR 42 and DOC Policy

Required Qualification;
- High School Graduate or equivalent.
Two years of clerical, keyboarding/typing, data entry experience. Computer programs such as Microsoft Office Suite, Outlook, Word, Excel and database experience such as Access.
A drivers' license valid in the state of Washington.
Preferred/Desirable Qualifications for this position include:
Associates and/or Bachelor's Degree from an accredited college whose accreditation is recognized by the US Department of Education or the Council for Higher Education Accreditation (CHEA), or a foreign equivalent.
Professional experience and understanding of Substance Use Disorders
Professional experience using OMNI, SharePoint, Target, and other offender tracking systems.
Experience working with offender population
Understanding of and/or experience with project management, Lean principles, Evidence Based Practices, Core Correctional Practices, and Risks Needs Responsivity
Certified Chemical Dependency Professional Trainee with the State of Washington Department of Health
Possess current Washington State CDPT Certification and maintains qualifications as a CDPT
Has entry level skills in evidence based interventions, including Motivational Interviewing, Cognitive Behavioral Therapy, and other trauma-informed practices.
Has ability to provide oral and written directions
Has knowledge and practice of de-escalation methods
Has the flexibility to respond to changing needs and environment
Has the ability to work in an environment where people may be verbally hostile and/or abusive
Effectively manages time and meets deadlines
Proficient in documentation
Professional written and verbal communication and interpersonal skills
Consistently demonstrate reliability in attendance and punctuality as well as flexibility in work schedule
Demonstrate competence to execute expert level organizational and facilitation skills
Possess skills and experience to garner respect from peers and stakeholders
Ability to work within a prison and other correctional environments that includes interaction with offenders
Ability to be adaptable to change; contribute in productive and innovative way

Special Requirements/Conditions of Employment:

Maintain regular and reliable attendance
Complete a felony disclosure form prior to employment and submit to a criminal background check
Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service and other required training
Provide physical residential address and home telephone number to the Department of Corrections
Become familiar and comply with all DOC policies and procedures and Collective Bargaining Agreements as applicable
Submit to drug testing in accordance with CBA and agency policy
How To Apply

To begin the online application process:
Click the green 'Apply' button on the job posting and sign in or create an account.
Complete your application.
Please be sure to attach the following to your application:
A cover letter outlining your qualifications,
A detailed chronological resume; and
A minimum of (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Click "Accept & Submit" to submit your application.
Please ensure your application is complete including current/previous employer with address, telephone number and supervisor's name and that all other blocks of information are complete to include salary and the reason for leaving prior employment. Applications that are incomplete, may not receive further consideration.

The information provided in your application must support your selected answers in the application questionnaire. All answers are verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this requisition. A thorough reference check will be conducted for final applicants.

Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit


Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
This position may be included in a Union Shop.
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email Karla Stewart or call at (509) 867-5853. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Contact Person:
Location: Yakima, WA
Application Method: Online
Base Pay: $2,778 - $3,582 MO

Posted on August 22, 2019
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2011 W. Washington Ave Yakima, WA 98903 USA 509-453-0374