Fiscal Specialist 1 - Richland, WA

Employer: Columbia Basin College

Job Description:

Columbia Basin College ("CBC" or the "College") seeks a Fiscal Specialist 1 to provide fiscal support to the Accounting Services Department by applying financial management principles to assigned work. This position maintains fiscal systems, reviews fiscal activity for compliance with federal and state regulations and exercises independent judgment in problem resolution. The Fiscal Specialist 1 reports to the Assistant Director for Accounts Receivable & Accounts Payable.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by April 11, 2019.

Primary Responsibilities

Maintain and modify student accounts in accordance with CBC procedures; establish charges to accounts as needed and reconcile transactions to accounting reports when appropriate; authorize and transmit charge card information;
Verify, process, and reconcile cash receipts and check/cash/credit card composition to the Financial Management System (FMS) cashiering session and the bank's merchant services system; complete daily cash recap report;
Receive and verify deposits from other departments and payment website; prepare and verify bank deposits daily; serve as custodian of college cash assets under direct control such as deposits awaiting delivery to the bank, cashiering tills and petty cash funds;
Perform duties to collect student accounts in a timely manner according to CBC procedures and state and federal collection and bankruptcy regulations;
Prepare, audit and verify student statements for accurate information and disburse for payment;
Process non-sufficient funds checks and pursue collection of balances due and assess proper fees; communicate CBC collection policies and procedures to students and public;
Maintain and manage systems used to monitor and reconcile the College's Student Tuition Payment Plan (STEPP), including timely collection from students;
Review and verify credit balances on student accounts; investigate and process refunds as appropriate; interpret and communicate CBC refund policy to students and public; determine refund exceptions and coordinate adjustments with Registrar;
Research and process returns to Title IV, refunds and adjustments to Financial Aid programs in compliance with federal financial aid regulations, verifying accuracy and completeness of calculations and dates;
Coordinate, verify and input Bookstore deposits into the FMS system; establish and pay bookstore quarterly scholarship charges upon receiving invoices from Bookstore, and verify scholarship dollars authorized by Financial Aid;
Coordinate with State Board for Community and Technical Colleges and schedule the report that provides information for 1098-T processing;
Coordinate the issuance of public notices related to job functions such as tuition due dates and available payment methods and policies; advertisement of the STEPP plan and gift certificates;
Assist with formal collection procedures, summary information and analysis of records and reports; exercise independent judgment in resolving payment issues between students, collection agency and CBC while maintaining compliance with state and institutional policies and regulations;
Triage incoming Accounting Services phone calls and/or emails;
Recommend improved procedures for preparation of fiscal reports; and
Perform other duties as assigned.

Required Qualifications

Associate's degree in Accounting, Business or equivalent from a regionally accredited college or university; and
Two (2) years of fiscal record keeping work experience such as experience in general ledger, billing, accounts payable, accounts receivable and banking;
One year of relevant work experience as stated above may be substituted for each year of required education. For example, if you do not have an Associate's degree, but have one (1) year of coursework in Accounting, Business or equivalent, you may substitute three (3) years of relevant experience for the required education;
Conversely, one (1) year of relevant 300-400 level coursework/education in the disciplines stated above may substitute for one (1) year of required experience. For example, if you have a Bachelor's degree in Accounting, Business or equivalent, but no years of experience in fiscal record keeping, your application may be considered qualified.

Skills & Abilities

Analytical Skills: Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures;

Cultural Competence: Accept cultural differences between people; effectively communicate information to culturally diverse staff, students and the community; ability to suspend own biases and prejudices in order to be nonjudgmental; awareness of own background/experiences and how they influence learning process and attitudes;

Customer Service Skills: Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments;

Oral Communication Skills: Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Written Communication Skills: Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; read and interpret written information;

Problem Solving Skills: Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;

Professionalism: Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality; and

Technical Skills: Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others.


This position is available immediately and is a twelve month (12) month full-time represented classified staff position. The typical work hours for this position are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m., however, working hours may vary due to work demands and some evening work as required by supervisor. This is an overtime eligible position.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities in the following areas: Typing, Grammar and basic skills in Word and Excel.


In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

Occasional need to lift at least twenty (20) pounds;
Ability to sit and stand for long periods of time;
Frequent need for oral and auditory communication; and
Frequent repetitive hand and wrist motions.

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA).

Contact Person:
Location: Richland, WA
Application Method: Online
Base Pay: DOQ

Posted on June 17, 2019
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