Staff Assistant - Yakima, WA

Employer: US Department of the Interior

Job Description:
Duties
Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on his or her expertise as an Staff Assistant. Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Here is an opportunity to join a great organization with excellent growth potential!

Responsibilities

Staff Assistant to the Area Manager, Deputy Area Manager, and Assistant Area Manager.
Plans, coordinates, and carries out day-to-day clerical activities and administrative support by providing support to management for special projects and secretarial support.
Greets visitors in person and over the phone; personally assists with information or directs to other personnel.
As principal correspondence expert: receives, directs, and controls incoming correspondence; formats and reviews outgoing correspondence; provides advice on correspondence policies and practices.
Assesses administrative operations to propose solutions to inefficiencies.

Travel Required
Occasional travel - Occasional travel may be required.
Supervisory status
No
Promotion Potential
05
Job family (Series)
0303 Miscellaneous Clerk And Assistant
Similar jobs
Notaries Public
Requirements
Requirements
Conditions of Employment
U.S. Citizenship or National
Suitability for Federal employment determined by a background investigation
Must submit a resume and supporting documentation - See How to Apply
Must meet specialized experience requirements - See Qualifications
Submit transcripts, if required, to verify education requirements
For veterans consideration, submit documents under Required Documents
Applicants must meet all qualification requirements and any selective factors, by the closing date of the announcement.
Qualifications
Specialized Experience Requirements:

In order to be rated as qualified for this position, the HR Office must be able to determine that the applicant meets the specialized experience requirement - this information must be included in the resume.

To qualify at the GS-5 level, applicants must possess one year of specialized experience equivalent to at least the GS-4 in Federal service. Specialized experience at this level is defined as: experience serving in an administrative position where you've assisted in the accomplishment of office functions; prepared correspondence; or communicating with employees, the public, and government officials OR 4 years above high school; OR a combination of specialized experience and post high school education, beyond the second year, which combined meet the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Applicants will receive credit for all qualifying experience, including volunteer experience.

If selected, the selectee will be required to provide official college transcripts to verify educational qualifications. An official transcript bears the University Seal and a signature certifying its authenticity and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.
Education

This vacancy announcement allows substituting education for experience. Applicants must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred. Non-submission may result in being rated not-qualified for the position.

To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Additional information

Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisory approval.
Location – Yakima, WA http://www.usbr.gov/pn/about/hr/area-information.html
Payment of travel and relocation expenses will be the responsibility of the selectee.
At the present time, we have 2 vacancies; however, this announcement may be used to fill additional, equivalent positions at this duty location.
Applicants initially appointed to a career-conditional position must serve a 1-year probationary period.

Current permanent federal employees who are selected from this announcement may be required to serve a 1-year probationary period.

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit www.dhs.gov/E-Verify .

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: http://www.sss.gov
Valid State Driver’s License. The selectee must maintain a valid State Driver’s License at all times as the position requires operation of government vehicles on government and public roads. Failure to maintain a valid State Driver’s License at all times will result in removal from the position.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Category rating and selection procedures will be used to evaluate applications from this announcement. If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc., for placement in one of the following categories: 1) Best Qualified, 2) Well Qualified, and 3) Qualified. Qualified candidates will be assigned a numerical score on a scale of 70-100 and veterans with preference will be placed at the top of the respective category. The assessment questionnaire will take approximately 45 minutes to complete.

Applicants will be further evaluated on the following “Knowledge, Skills and Abilities (KSAs)” through his/her resume and responses to the online questions.

KSA 1: Knowledge of the applicable administrative procedures, guidelines, and regulations for processing travel arrangements.
KSA 2: Knowledge of the subject matter content of record materials being processed and a thorough knowledge of correspondence procedures and filing systems and life cycle management of records in order to properly classify, store, search, retain, and dispose of official records.
KSA 3: Knowledge of correct English grammar, punctuation, spelling, and correspondence formats in order to draft, review and/or edit written correspondence
KSA 4: Knowledge of Federal property management regulations and procedures to conduct biannual property inventories, reconcile findings, and prepare required reports.

Applicant’s answers to questions will be verified against information provided in their online resume. Be sure that the resume clearly supports the responses to all the questions by addressing experience, education, and/or training relevant to this position. Applicants must make a fair and accurate assessment of their qualifications. If a determination is made that an applicant has rated themselves higher than is apparent in his/her description of experience, competencies, skills, and/or education/training OR that his/her resume/application is incomplete, the applicant may be rated ineligible or his/her score may be lowered.

To preview questions please click here .

Background checks and security clearance
Security clearance
Not Required
Drug test required
No

Required Documents
Required Documents
To be considered for this position, applicants are required to submit a resume (with dates of employment, i.e. years and months), an on-line assessment questionnaire, and the following supporting documents, as appropriate.

DD-214, Certificate of Release from Active Duty: Applicants who are entitled to veterans’ preference must submit a copy of his/her DD-214 (Member 4 Copy), or an official statement of service from his/her command if he/she is currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves the applicants military service was performed under honorable conditions. If the applicant has a compensable service connected disability, submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the required documentation requested by this form, in addition to the DD-214.

For information on veteran's eligibility visit: https://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

CTAP/ICTAP: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry.

For information on CTAP visit: https://www.usajobs.gov//working-in-government/unique-hiring-paths/federal-employees/ctap/

For information on ICTAP visit: https://www.usajobs.gov//working-in-government/unique-hiring-paths/federal-employees/ictap/

Transcripts: Applicants MUST furnish a copy of college transcripts, if applicable. If selected, the applicant will be required to provide official college transcripts to verify educational qualifications prior to reporting for work.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Working for the Bureau of Reclamation offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To explore the major benefits offered to most Federal employees, visit: http://www.opm.gov/insure/fastfacts/quickguide.pdf

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Contact Person:
Phone:
Email:
Location: Yakima, WA
Application Method: Online
Base Pay: DOQ

Posted on April 29, 2019
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2011 W. Washington Ave Yakima, WA 98903 USA 509-453-0374