Employer: Catholic Charities
Accounts Payable Technician
About the Organization Catholic Charities of the Diocese of Yakima provides help and creates hope for thousands of people each year regardless of religious, social or economic backgrounds. Catholic Charities provides a myriad of vital services in communities through its network of agencies: Catholic Family & Child Service, Catholic Charities Housing Services and the St. Vincent Centers.
Although rooted in a Catholic tradition that shapes its core mission of service to all, it exists within a pluralistic community. Perhaps as many as 85% of the agency's staff is non-Catholic, although that figure is not tracked. Similarly, the vast majority of those being served are not Catholic. Today, those continuing to write the history of the agency include a variety of people of good will, Catholic and non Catholic alike, who are called by many reasons to serve.
"Bringing Hope to Life"
What you can expect as a Accounts Payable Technician....
The Accounts Payable Technician will work as part of an Accounts Payable team that will be responsible for the maintenance of accounts payable for Catholic Charities and Catholic Charities Housing Services by performing routine functions of accounts payable to include reporting and reconciliation, in accordance with Agency standards. Will be required to work in a team environment, contributing to the success and credibility of the finance office with a willingness to take on new responsibilities, improve efficiencies, solve problems and provide backup to other accounting office staff. The ideal candidate is self-motivated, adaptable to change, and detail-oriented.
◾Receive and organize all agency invoices, check vouchers and employee expense reimbursement vouchers.
◾Match original invoices to purchase orders and receiving reports; reconcile to statements if applicable.
◾Monitor invoices for appropriate state sales tax liability and track invoices requiring the payment of Use Tax.
◾Code invoices with appropriate general ledger account numbers.
◾Prepare account allocations where appropriate.
◾Obtain approval for all invoices in accordance with agency standards.
◾Check the mathematical accuracy of all check and employee expense vouchers.
◾Ensure all vouchers are coded with the appropriate general ledger expense codes.
◾Ensure all vouchers have appropriate approval in accordance with agency standards.
◾Determine the appropriate dates for expense accruals and check processing to ensure the agency is not paying late fees and expenses are properly recorded.
◾Adhere to check run dates and deadlines established by the finance department.
◾Review the monthly AP subsidiary ledger for accuracy.
◾Maintain an organized and complete filing system for all payable support documents and reports.
◾Collect and manage W-9 forms and be responsible for year-end form 1099 reporting.
◾Answer vendor inquiries through telephone or email communication.
◾Manage the Unclaimed Property process by reviewing outstanding checks, sending letters to payees, reissuing checks when necessary and reporting annually to the State of Washington any unclaimed funds to be transferred.
◾Work closely with Grants and Contracts controller, Agency Controller and the CFO to meet monthly and year-end deadlines and schedules and support the accurate reporting of Catholic Charities financial position.
◾Pull A/P detail selected by the various auditors of the Agency and then refile after audit.
◾Represent Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.
◾Assist Agency Controller and CFO with other work as assigned
What Catholic Charities expects from you....
◾High School Diploma/GED required
◾Associates degree or equivalent in Accounting or closely related field preferred
◾Two years of relevant experience in Accounts Payable.
◾Knowledge and experience with computerized general ledger systems and experience with Microsoft Excel and Word. Experience with Sage 100 desirable.
◾Excellent written and verbal communication skills.
Location: Yakima, WA
Application Method: Online
Base Pay: DOQ