Job Details

Job Title: Distributor Sales Coordinator - Yakima, WA

Posted on January 10, 2018

Employer: Yakima Chief Hopunion

Job Description:
Job description:
Job Description:
Do you have excellent organizational and administrative skills with a passion to continually learn? Are you able to manage large workloads, prioritize your tasks and help your teammates to assure the job is complete? Do you ask questions, are you open to new ideas? Do you go above and beyond your primary duties because it is the right thing to do?

Beyond the typical duties of this position, we are looking for someone to make our distributor team and culture stronger, smarter, and healthier. We want you to help us be more creative, have a little more fun, and above all support our mission to connect family farms with the world’s finest brewers, providing the highest quality hop products and uncompromising service for the ultimate benefit of our customers, employees and growers. Are you up for the challenge?

Your Expertise:
•Possess excellent customer service skills.
•Excellent written, verbal and presentation skills in English and Spanish.
•Collect, organize, synthesize, and analyze freight data; summarize findings; develop conclusions and recommendations
•Freight forwarding experience desired.
•Independently imitate, prioritize, and perform or solve work problems and ultimately achieve work objectives and meet deadlines.
•Follow written (Standard Operating Procedures, Company Memos & Emails) and verbal instructions.
•Must possess or able to learn international shipping terms, required documentation and shipping processes.
•Minimum 2 years related experience with demonstrated aptitude to learn on-the-job, and/or 3 years’ experience as a Customer Service Specialist with demonstrated excellence in position.
•Must be proficient in Microsoft Office (Excel, Work & Outlook).
•Possess a strong work ethic to positively contribute to the company’s mission, vision and values.
•Must have a positive attitude, support co-workers to obtain desired objectives, and assist others in their contributions as well as collaboratively work within and outside of department to accomplish tasks.
•Ability to adapt to changing paces and processes quickly.
•Ability to effectively talk on the phone and use e-mail in a bilingual setting.
•Must be able to learn ERP Systems to perform data entry & print reports.
•Attentive to the task and own surroundings.
•Ability to take on ancillary roles and effectively manage department programs.

How you have learned:
AA in business preferred but not required.

Some of our Expectations:
•Facilitate, coordinate and with customers to ensure orders are completed accurately and timely.
•Work closely with production to ensure pack sizes and varieties are produced to meet customer needs.
•Maintain current knowledge of pesticide and other quality tests of product before sale.
•Maintain current knowledge of contract structure and terminology related to specified work.
•Create and manage product sales orders using the Enterprise Recourse Planning (ERP) system, X3.
•Planning outbound shipments, foreign (domestic as assigned).
•Utilizing the reports for pending orders, determine product availability required to fulfill and the date by which it must be shipped in order to arrive when requested.
•Work with logistics to coordinate the freight forwarder, trucker, or any other entities responsible for moving the freight and liaising with customers.
•Continually evaluate allocations to minimize domestic inter-site transfers.
•Ensure all partners in supply chain work effectively and efficiently.
•Analyze freight and logistics cost and benefits; provide cost effective recommendations.
•Provide support to distributors and international offices with monthly inventory reports, open inter-site transfer order reports and delivery schedules.
•Investigate and report out to internal and external partners contract, account and inventory discrepancies and/or other customer technical concerns.
•Assist customers in questions regarding all specialty products. (Extract/ Cryo/ ISO)
•Assist and guide customers in the maintenance of their inventories levels.
•Act as a partner in brewer development with customers regarding hop choices, qualities and substitutions and possess the ability to provide knowledge to customers on hop varieties and their uses.
•Be a lead to other department members and assist leadership in new programs activities.
•Work with IT department to continuously improve tools we have to use for reporting to customers as well as needs for the day to day function of the job through our ERP system or other IT tools.
•Keep the Director of Distributor Accounts, Distributor Accounts Manager, Foreign Offices, Shipping, and Contract/Quotes informed of all customer account activity.
•Work in conjunction with Finance Department to update account status and information, as well as communicate to customers regarding Finance concerns.
•Record and maintain customer related documents - import agreements, trucking orders, purchase orders, invoices, packing slips, etc.
•Examine documents, materials, and products and monitor work processes to assess completeness, accuracy and conformance to standards and specifications.
•Confer with department leadership or other personnel to assess progress and discuss needed changes.
•Continuously improve process efficiency and notify supervisor of observations and recommendations.
•Complete understanding and adherence to company policies to ensure quality, safety, efficiency and sustainability.
•Maintain a sanitary and safe work environment.

Contact Person:
Location: Yakima, WA
Application Method: Online
Base Pay: DOQ

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2011 W. Washington Ave Yakima, WA 98903 509-453-0374