Accounts Payable Technician - Yakima, WA

Employer: Catholic Charities

Job Description:
Position Summary:
The Accounts Payable Technician will work as part of an Accounts Payable team that will be responsible for the maintenance of accounts payable for Catholic Charities and Catholic Charities Housing Services by performing routine functions of accounts payable to include reporting and reconciliation, in accordance with Agency standards. Will be required to work in a team environment, contributing to the success and credibility of the finance office with a willingness to take on new responsibilities, improve efficiencies, solve problems and provide backup to other accounting office staff. The ideal candidate is self-motivated, adaptable to change, and detail-oriented.

Responsibilities:
-Receive and organize all agency invoices, check vouchers and employee expense reimbursement vouchers
-Match original invoices to purchase orders and receiving reports; reconcile to statements if applicable.
-Monitor invoices for appropriate state sales tax liability and track invoices requiring the payment of Use Tax
-Code invoices with appropriate general ledger account numbers
-Prepare account allocations where appropriate
-Obtain approval for all invoices in accordance with agency standards
-Check the mathematical accuracy of all check and employee expense vouchers
-Ensure all vouchers are coded with the appropriate general ledger expense codes
-Ensure all vouchers have appropriate approval in accordance with agency standards
-Determine the appropriate dates for expense accruals and check processing to ensure the agency is not paying late fees and expenses are properly recorded
-Adhere to check run dates and deadlines established by the finance department
-Review the monthly AP subsidiary ledger for accuracy
-Maintain an organized and complete electronic and/or paper filing system for payable support documents
-Coordinate with Procurement to collect and manage W-9 forms and assist with year-end form 1099 reporting
-Answer vendor inquiries through telephone or email communication
-Manage the Unclaimed Property process by reviewing outstanding checks, sending letters to payees, reissuing checks when necessary and reporting annually to the State of Washington any unclaimed funds to be transferred
-Work closely with Grants and Contracts controller, Agency Controller and the CFO to meet monthly and year-end deadlines and schedules and support the accurate reporting of Catholic Charities financial position
-Pull A/P detail selected by the various auditors of the Agency and then re-file after audit
-Represent Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve
-Assist Agency Controller and CFO with other work as assigned

Job Requirements:
The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:
This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements:
Education:
-Associates degree or equivalent in Accounting or closely related field, strongly preferred
-High School diploma or GED, required

Experience:
-Two years of relevant experience in Accounts Payable

Special Skills:
-Knowledge and experience with computerized general ledger systems
-Experience with Microsoft Excel and Word
-Experience with Sage Intact is desirable
-Excellent written and verbal communication skills

Licenses, Registration, or Certification:
-Valid Washington State drivers license and agency required minimum liability insurance

Employment is conditional upon:
-Being cleared by criminal background check and fingerprinting when required

Contact Person:
Phone:
Email:
Location: Yakima, WA
Application Method: Email
Base Pay: DOQ

Posted on April 07, 2021

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