Employer: Baxter Construction
The Accounts Payable/Payroll Clerk (APPC) reports to the Accounting Department Manager (Accounting Manager, AM). The APPC provides financial, administrative, and clerical support by ensuring payments and payroll are completed according to established policies and procedures. The APPC is accountable for ensuring accuracy, timeliness, and efficiency of AP/P operations such as: reviewing, processing, verifying and reconciling invoices, collecting and verifying timekeeping records, calculating payable hours, commissions, bonuses, taxes and deductions, issuing statements detailing earnings and deductions, investigating and resolving payroll discrepancies. The APPC will work in accordance with GAAP (Generally Acceptable Accounting Principles) and ensure compliance with all laws, regulatory requirements and generally accepted standards and best practices to minimize any potential risk to the company. Must be organized, detail oriented, proficient with database management and able to meet deadlines. Proficiency in QuickBooks required.
Serve as back-up for reception, accounts payable, and payroll positions when needed.
Assist with special tasks when requested.
Date stamp all incoming vendor invoices.
Distribute invoices to department managers, estimators, and/or supervisor, for approval.
Review invoices for satisfactory payment approval.
Clarify any questionable invoice items, prices or receiving signatures.
Obtain proper information and/or data regarding invoice payments.
Charge expenses to proper accounts, customer jobs, sales rep (estimator) and class by analyzing data provided on invoice.
Correspond with vendors regarding billing and payments.
Scan all approved invoices and upload them into software specific “DASH” file and QuickBooks.
Reconcile processed work by verifying entries and comparing system reports to balances.
Verify vendor accounts by reconciling statements and related transactions.
Organize and make scheduled payments while assuring all allowable discounts are deducted.
Enter credit card and cash receipts.
Process end of month, quarter, and year AP documents.
Record, verify, and reconcile employee personal purchases.
Maintain accounts payable vendor files and records.
Collect and verify timekeeping information.
Calculate pay according to hours worked incorporating leave requests and overtime.
Calculate bonuses when appropriate.
Manage and calculate taxes and deductions.
Review and process wage garnishments.
Record, verify, and reconcile employee liability accounts.
Record, verify, and reconcile auto maintenance reimbursement account.
Process reports to include job costing reports, monthly fuel report, and Quarterly L&I reports.
Process weekly fuel reimbursement, monthly cell phone checks, and monthly truck stipends.
Investigate and resolve payroll discrepancies.
Process end of month, quarter, and year AP/P documents.
Maintain payroll records and documents.
REQUIRED SKILLS AND QUALIFICATIONS
High School Diploma or GED
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (Excel and QuickBooks)
High degree of accuracy, attention to detail, and confidentiality
Excellent data entry skills
Excellent analytical, problem solving and decision-making skills
Effective verbal, listening, and written communication skills in English.
Demonstrates a sense of urgency and ability to meet deadlines.
Ability to work independently or as a team member.
Solid understanding of basic accounting principles.
Proven ability to calculate and manage accounting figures and financial records
Associates Degree or equivalent from a two-year college or technical school preferred
3-4 years accounts payables/payroll experience.
Knowledge of GAAP.
Related keywords: accounts payable, accounting, accounts payable clerk
Job Type: Full-time
Pay: $19.00 - $25.00 per hour
Monday to Friday
How does your previous work experience relate to this position? Please explain
Are you familiar with QuickBooks? Please Explain
Payroll: 3 years (Preferred)
Accounts payable: 3 years (Preferred)
Waiting period may apply
Location: Yakima, WA
Base Pay: $19.00 - $25.00 per hour