Executive Assistant To President/CEO - Yakima, WA

Employer: State Fair Park & Event Center

Job Description:
Executive Assistant To President/CEO

Overview
If you have been looking for a fun new opportunity to utilize your skills as an Executive Assistant, then look no further. The Central Washington Fair Association, a 501c3, is seeking a dynamic, organized individual for the role of Executive Assistant to the President and CEO. The Association oversees the operations of State Fair Park & Events Center, to include the annual Central Washington State Fair and Yakima Valley SunDome, which hosts more than 200 events annually.

Essential Functions
Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the CEO’s office.
Represent the association to the public, businesses, Board members, and other agencies or individuals as requested.
Maintain confidentiality of any information exposed to during work.
Confidential information should only be disclosed on a need-to-know basis.
Research and analyze routine administrative projects for the CEO and Board; prepare first draft reports on routine administrative matters.
Compile and distribute agendas and supporting materials for all Board meetings and prepare PowerPoint presentations and supporting documents as needed.
Attend all Board meetings, take minutes and distribute to appropriate parties.
Receive and screen communications to the CEO, including telephone calls and email messages, and provide assistance using sound, independent judgment to determine items requiring priority attention.
Respond independently to communications of a routine nature.
Maintain appointment schedule and calendar for the CEO; make travel arrangements for the CEO and Board; arrange meetings and conferences.
Maintain records and files for CEO and Board, including official minutes of the Board Meetings.
Arrange meetings, contact others to obtain or transmit information, compile information for the CEO’s use, and interpret needs.
Monitor WA State Legislation and follow Bills related to the industry.
Oversee the Annual Membership meeting and work with CEO and Board Leadership to create agenda and generate the minutes for the Annual Membership Meeting.
Work with CEO and Board to prepare and distribute Fair related passes/correspondence or events related to hosting at fair time.
Coordinate all conference calls and Zoom meetings for CEO and Board.
Assist with answering office phones and administrative support when needed.
Preferred Qualifications
Two years of progressively responsible experience in a professional role with similar duties and responsibilities.
Proper English, spelling, grammar, and punctuation, and business correspondence formatting.
Bilingual candidates will be given preferential consideration.
Strong computer skills, including: Word, Excel, PowerPoint, Outlook, and internet research.
Experience in performing basic research and preparing reports and recommendations.
Ability to organize own work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with a minimum of direction.
Demonstrate exemplary customer service skills, including dealing effectively with the public, governmental officials, staff, and Board members, both in person and over the phone.
A professional demeanor, ambitious in nature, success-oriented, with the ability to learn quickly.
Ability to work outside the normal business day/week as required by events and programs.
Must enjoy being of service to others, detail-oriented, and demonstrate an enthusiastic attitude while working in a fast-paced environment.
Physical Demands
Reading, speaking, lifting, bending, standing, walking, sitting
Must be able to lift 25 lbs.
Communicating by radio and telephone
Other physical efforts as required
To apply, please submit a cover letter, and resume to CWSF 1301 South Fair Avenue, Yakima WA 98901 or email to Erin Baldoz, erinb@fairfun.com with “Executive Assistant” in the subject line.

Job Type: Full-time | Salary: Salary DOQ | Benefits: Paid Holidays, 401K, Medical, Dental, Vision, Aflac, Life, AD&D, LTD

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Location: Yakima, WA
Application Method:
Base Pay: DOQ

Posted on March 16, 2021

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