Employer: Baxter Construction
GENERAL JOB DESCRIPTION
The Accounts Payable/ Accounts Receivable Assistant (APARA) reports to the Accounting Manager (AM). The APARA provides financial, administrative, and clerical support associated with accounts payable and accounts receivable according to established policies and procedures. The APARA is accountable for ensuring accuracy, timeliness, and efficiency of AP/AR operations such as: reviewing, processing, verifying, reconciling and paying accounts payable invoices; assisting with accounts receivable deposits, invoicing and reporting. The APARA will work in accordance with GAAP (Generally Acceptable Accounting Principles) and ensure compliance with all laws, regulatory requirements and generally accepted standards and best practices to minimize any potential risk to the company.
Serve as back-up for reception, accounts payable, and payroll positions when needed.
Assist with special tasks when requested.
Date stamp all incoming vendor invoices.
Distribute invoices to department managers, estimators, and/or supervisor, for approval.
Review invoices for satisfactory payment approval.
Clarify any questionable invoice items, prices or receiving signatures.
Obtain proper information and/or data regarding invoice payments.
Charge expenses to proper accounts, customer jobs, sales rep (estimator) and class by analyzing data provided on invoice.
Correspond with vendors regarding billing and payments.
Scan all approved invoices and upload into software specific “DASH” file and QuickBooks.
Reconcile processed work by verifying entries and comparing system reports to balances.
Pay vendors by monitoring, organizing, scheduling and preparing payments while assuring discount opportunities are deducted.
Verify vendor accounts by reconciling statements and related transactions.
Disburse petty cash by recording entry and verifying documentation.
Process end of month, quarter, and year AP documents.
Maintain accounts payable vendor files and records
Assist in preparing bank deposits.
Assist in preparing and distributing invoices, credit memos, and monthly statements.
Add to and assist in maintaining records to document transactions
REQUIRED SKILLS AND QUALIFICATIONS
High School Diploma or GED
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (Excel and QuickBooks)
High degree of accuracy, attention to detail, and confidentiality
Excellent data entry skills
Excellent analytical, problem solving and decision-making skills
Effective verbal, listening, and written communication skills in English.
Demonstrates a sense of urgency and ability to meet deadlines.
Ability to work independently or as a team member.
Solid understanding of basic accounting principles.
Proven ability to calculate and manage accounting figures and financial records
1-2 years accounts payables
Knowledge of GAAP.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Monday to Friday
High school or equivalent (Preferred)
Accounts Payable: 2 years (Preferred)
Waiting period may apply
Location: Yakima, WA
Base Pay: $16 - $18 an hour