Administrative Assistant -Toppenish, WA

Employer: Astria Toppenish Hospital

Job Description:
The Astria Health system, headquartered in the heart of the state of Washington’s wine country in the beautiful Yakima Valley, is the largest non-profit healthcare system based in Eastern Washington. Astria Health is the parent non-profit organization of Astria Sunnyside Hospital and Astria Toppenish Hospital and delivers care throughout the Valley through its Astria Health Hospitals and its Astria Ambulatory Care model focused on delivering the highest level of ambulatory and outpatient care in convenient locations in both the Lower and Upper Yakima Valley. Astria Ambulatory Care is designed to meet the changing lifestyles and diverse needs of those living and working throughout the region.

Committed to investing in a continuum of care for the people who live and work throughout Eastern Washington, Astria Health's goal is to build sustainable, locally-based, healthcare organizations that improve health for those we serve.

Under the direction of the Director of Plant Services & Security, the Support Services Assistant documents and reports purchasing activities for Plant Services, BioMed, Telecommunications, Safety & Security in Yakima and Toppenish.

Continuously answers, transfers, or refers all incoming calls.
Frequently dispatches maintenance, and safety calls for Support Services. Maintainer of the Work Order System.
Continuously verifies and processes orders, invoices, and maintains adequate inventory, utilizing the HSS ordering system.
Continuously monitors and maintains required regulatory data sustaining continual readiness.
Continuously provides secretarial support for the department director as required.
Continuously monitors utility bills & usage, reporting findings to the director.
Continuously records and tracks Kronos entries for correctness.
Occasionally coordinate cell phone replacement and services for Yakima and Toppenish Facilities.
Performs other related work as required.
Philosophy consistent with the Hospital’s Policies, Confidentiality, Privacy, and Corporate Compliance programs including Federal and State Laws.
Philosophy consistent with the Hospital’s mission to deliver high quality and compassionate health care services to our patients, physicians and communities we serve, focusing on customer service.
Knowledge, Skills & Abilities:

Ability to read, write, and understand English
Ability to use a computer including WordPerfect, MS Windows Office with Word, Excel, and Access, Power Point, Outlook, Internet, Visio, and an Autocad reader program, digital camera programs, Kronos, Publisher, and Pulse.
Ability to gather, organize, and generate reports from data sources
Ability to organize, coordinate, and monitor multiple activities to reach a desired outcome
Ability to interact in a friendly, positive manner with all customers, patient, and family contacts; in person and on the phone
Ability to work independently and be able to perform multiple tasks concurrently and possess strong problem-solving skills
Ability to maintain confidentiality and protect sensitive information
Ability to work effectively in stressful situations
Ability to understand and use multiple line digital phones and Meridian Mail systems
Ability to use normal office equipment including calculator, labeler, Fax machine, scanner, 2-way radios, and cellphone.
Education:

Associates degree in office administration or related field including Microsoft Office Pro.
Experience:

Two years’ experience in office setting preferred

Contact Person:
Phone:
Email:
Location: Toppenish, WA
Application Method:
Base Pay: DOQ

Posted on March 01, 2021

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