Office Assistant - Yakima, WA

Employer: Yakima County

Job Description:
Job Closing Date: February 28, 2021

Compensation: $13.77 per hour, plus benefits

There is one limited term opening with the Yakima County Prosecuting Attorney's Office. This position will end on or before June 30, 2022. (Note: Funding may continue beyond this date and is dependent upon the Prosecutor's budget review at that time).

This position provides routine clerical support activities for the Multi-Disciplinary Team (MDT) Coordinator and Senior Manager/Senior Investigator. The office assistant receives intakes, enters data into the case management software and assists with document preparation and mailings.
This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Greets MDT members, victims/witnesses and their families, directs calls to appropriate parties, takes messages and provides routine information regarding program function.

Types and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms.

Maintains case management database, generates and sends out follow up letters to victims and their families.

Maintains scheduling calendar for team meetings, child and family appointments and forensic interviews.

Opens, sorts, date stamps and distributes incoming mail and prepares outgoing mail.

Gathers, organizes, copies, binds, and prepares documents, files and informational packets.

Other duties as required.

Education and Experience: High Scholl Diploma or GED and six months of general experience or training related to office support functions; or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Required: Employment offers are contingent upon successful completion of a background investigation.

Preferred: Proficiency with imaging systems. Proficiency with Microsoft Word, Outlook and Excel.

Note: This is a Yakima County Courthouse Master Contract Bargaining Unit, AFSCME Local 87 position.



Equipment Used: Computer, cell phone, scanner, copier, fax machine, calculator and other standard office equipment.



Working Conditions: Physical demands include fingering, hearing and talking. Intellectual demands include: confidentiality, ability to follow written and verbal instruction. Rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.



Knowledge: Upon entry what specific knowledge would an individual need to assume the duties of this position:

Grammar, spelling and punctuation; Basic filing and file maintenance techniques; Customer service techniques; Phone etiquette; Basic knowledge of modern office practices.



Skills (and abilities): Upon entry what specific skills/abilities would an individual need to assume the duties of this position:

Applying customer service techniques; Pulling and filing documents; Performing basic mathematical calculations; Computers and word processing and data processing system methods of input; Office practices and procedures; Learning new work processes; Using office equipment such as phones, copiers, calculators and fax machines; Establishing and maintaining effective interpersonal relationships at all organizational levels and with the public; Communication, both oral and written, sufficient to exchange or convey information and to receive work direction.

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to http://studentaid.ed.gov/repay-loans/forgiveness-cancellation/charts/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.

Contact Person:
Phone:
Email:
Location: Yakima, Wa
Application Method:
Base Pay: $13.77 per hour, plus benefits

Posted on February 18, 2021

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