Office Assistant 2 - Sheriff's Department - Pierce County, WA

Employer: Pierce County Sheriff's Department

Job Description:
This position performs varied administrative and clerical support work for the Pierce County Sheriff's Department. Work is procedural in nature and involves different and unrelated moderately complex processes and methods. If the position is assigned to the Corrections Bureau, work is performed within the confined area of a maximum security correctional and detention facility and may involve exposure to an inmate population.

The Pierce County Sheriff’s Department is a full-service law enforcement agency that provides services to the communities of Pierce County. This position may involve the review of crime scene photographs and video, reading, or listening to crime reports and interviews and being involved with conversations regarding the same. Vacancies will be located at the front desk reception at the Sheriff's Department Headquarters (downtown Tacoma) and/or the Public Disclosure Unit.

Position Summary
ESSENTIAL FUNCTIONS:

Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar, spelling, punctuation and capitalization on department correspondence.
Organize, maintain and retrieve information and documents from files and records.
Process requisitions, vouchers and invoices; validate payments and place orders for department.
Perform timekeeping functions for work unit or department; complete time records; compute time; maintain leave status records and monitor leave balances.
Maintain simple bookkeeping, financial and statistical records requiring some technical accounting knowledge; receive and receipt various payments, fees and fines; makes proper distribution and record entries, or code incoming material for further processing.
Perform receptionist and general office duties; respond to routine inquiries by telephone or person-to-person; fulfill requests for publications or office supplies.
Take minutes at meetings. Operate standard office equipment such as copiers, typewriters, personal computers or word processors, postage machines, calculators and recorders. May verify, code and proofread input and output data.
Assist in specially assigned data searches to develop or recover information from non-standard sources. Assist in the compilation and evaluation of data to meet defined objectives.
Receive and process routine to moderately complex forms and applications, i.e., determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the proper completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. May also provide information and advice in response to questions raised by the public served.
May assist in the training other clerical staff.
Establish and maintain effective working relationships with County officials, employees and the general public.
Maintain regular, predictable and punctual attendance during regularly scheduled work hours at assigned worksite.
Meet travel requirements of the position.
Perform the physical requirements of the position; work within the established working conditions of the position.
Work a flexible schedule, which may include evenings, weekends, holidays and overtime.
Qualifications
MINIMUM REQUIREMENTS TO APPLY:

One year of general clerical work experience. Additional education or related experience may substitute for the recruiting requirements.
High School diploma or G.E.D. certificate is required.
Age eighteen (18) at time of appointment.
United States citizenship or lawful permanent resident and the ability to read and write the English language as required by RCW 41.14.100.
Ability to pass required Civil Service examination.
Ability to successfully complete Pierce County Sheriff's Department background investigation, which will include, but is not limited to:
Reference Checks
Personal Interviews
Oral Board Interview
Pre-Offer Polygraph Examination
Neighborhood Check
Submission of Fingerprints
Work History Check
Criminal, Driving, and Financial History Checks
Pre-Offer Drug Screening UA
Supplemental Information
EXAMINATION PROCESS:

After the closing date, qualified applicants will receive an email with a link to an experience and training exam.
Individuals attaining a passing score of 70% or higher on the Office Assistant 2 written examination will be placed on the Civil Service register in order of final score.
VETERAN'S PREFERENCE / SCORING CRITERIA: Veteran's Scoring Criteria will be granted in accordance with RCW 41.04. IF YOU ARE CLAIMING VETERAN'S SCORING CRITERIA, PLEASE ATTACH A COPY OF YOUR MILITARY "DD FORM 214 MEMBER- 4"* TO THE APPLICATION.

Contact Person:
Phone:
Email:
Location: Pierce County, WA
Application Method:
Base Pay: $22.99 - $28.71 Hourly

Posted on February 03, 2021

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