Employer: Tree Top
PURPOSE OF THE POSITION:
The Payroll Administrator is responsible for preparing and processing all payroll data for Hourly, Salary and Deferred Compensation employees. Position is responsible for ensuring compliance with all regulatory requirements; garnishments; and all deductions, and processes annual W-2’s and filing to entities. In addition, position assists with the administration of the 401(k) program; provides support to employees; works with third party vendors; and supplies necessary information for compulsory audits. Position provides back-up on benefits and wellness, HRMS administration, and overall HR department.
This position reports to the Benefits and Payroll Manager and does not supervise staff. The position works closely with the internal departments, third party vendors, other human resource staff, plant HR staff, managers, and employees.
(The essential functions listed below are not intended to reflect all duties that may be assigned to this position. It is the responsibility of every employee at Tree Top Inc. to report food safety and food quality problems or risks to personnel with the authority to initiate action against these said possible risks. Tree Top has identified personnel that will serve as backups for key personnel in the event that said employee is absent or unavailable. These provisions can be found within the organizational chart. Tree Top may augment duties, including essential functions, at its discretion.)
Maintain and process hourly, salaried, and deferred compensation payrolls in compliance with Federal, State, and local laws, regulations, Collective Bargaining Agreement (CBA), and employment policies. Stay apprised of regulatory changes. Provide support to employees with payroll questions. Coordinate PTO tracking, accrual process, and employee wage verifications.
Provide guidance and support to the plant human resource staff on processing payroll and benefits. Ensure that the information plant staff provides to employees and/or Kronos system is accurate. Provide training as needed to plant administrative employees as needed. Resolve supervisory and employee payroll questions.
Perform data entry and reconcile reporting for employer/employee contributions related to retirement 401(k), loan process, and delinquent loan reporting; update employee contributions in Kronos; and work with the 401(k) recordkeeper on data integrity. In addition, update employee contributions related to charity pledge cards, various journal entries, check requests, account reconciliations and provide general ledger support.
Prepare check requests, quarterly taxes, incentive reports and checks, and responds to garnishment court orders as needed. Process and remit payments for all payroll-related taxes and voluntary and involuntary deductions per pay period, along with Health Savings Account (HAS) and 401(k) benefits. Prepare timely reporting for state and federal tax requirements on a quarterly and annual basis. Prepare year-end adjustments, reconcile W2’s prior to filing with Social Security, and distribute W2’s to employees.
Provide confidential administrative support to the Benefits and Payroll Manager related to payroll and retirement. Provide information to employees and serve as a liaison with third party vendors. Proactively communicate payroll, benefits, and wellness with Tree Top employees and third party vendors. Provides payroll information and assists with the annual nondiscrimination testing and audit process related to 401(k).
Be the first point of contact for employees with payroll-related system issues. Address problems and communicate back to the end user. Work with HR Systems Administrator on more complex and/or longer issues.
Provide back-up assistance to the Benefits and Wellness Coordinator. Assist with annual open enrollment, biometrics, wellness program, and conduct new benefit orientations as needed. Assist with paperwork, communicating with employees, and answering questions.
Provide assistance to the HR department as needed or on special projects.
Organize and maintain confidential office files for employees and vendors; file papers and documents into appropriate employee files; archive records and files; and assist staff in locating files and records. Perform paper and system audits as necessary. Prepare year-end evaluation data request from third party administrators and various annual audits with third party vendors such as workers compensation audit.
Interpret and explain policies, procedures, regulations, and labor contract for managers and employees at the corporate office and various production facilities.
Perform under the Working Conditions described below.
QUALIFICATIONS FOR ENTRY:
Principles and practices of payroll, financial accounting, and generally accepted accounting principles (GAAP) to ensure accurate, efficient and timely financial reporting.
Pertinent Federal, State, and local laws, codes and regulations.
Automated payroll process.
Office administrative and management practices and procedures, including record keeping and filing.
Principles and practices of effective business communication; basic report writing methods and techniques; correct English usage, including spelling, grammar and punctuation.
Think logically in analyzing and solving problems; perform analytical tasks efficiently and accurately.
Provide exceptional customer service, using a variety of communication methods and active listening.
Prepare clear, concise, and accurate correspondence, documents, reports and other written materials.
Collect, organize and compile reports on information and data.
Prepare and maintain a variety of records; organize, research and maintain complex and confidential office files.
Read, understand, interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules, contracts, procedures and policies.
Organize, set priorities, schedule assigned work; oversee multiple and rapidly changing priorities.
Maintain confidential and sensitive information.
Exercise tact, discretion and diplomacy in dealing with sensitive, complex and confidential human resource issues and situations.
Use computers and computer software including word processing and spreadsheets.
Perform basic mathematical calculations.
Meet behaviors established in Tree Top’s performance management and development process.
EXPERIENCE, CERTIFICATION/LICENSES, AND TRAINING:
College-level coursework in payroll, accounting, or related field.
Minimum of 3 years of experience performing in-house payroll, accounting, garnishments, and complying with regulation laws.
Located at the Corporate office and is in an office environment
Constantly deals with highly confidential information
Frequently works under tight time constraints
Occasionally works mandatory overtime
Occasionally travels, including overnight stays, to other worksites, for off-site meetings, and for training purposes
Occasionally works with dissatisfied or angry customers
Physical requirements of the job:
Constantly lifts up to 10 pounds and occasionally lifts up to 20 pounds
Vision requirements: Constantly uses near and far vision
Frequently talks, types, and/or listens/uses hearing
Occasionally stands and/or walks, has repetitive hand motions, pull, kneels, grasps, and/or drives
Persons with disabilities may be able to perform the essential duties of this job with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the department/division to accommodate the limitation.
Tree Top is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, sex, national origin, disability, veteran status, or any other status in accordance with law.
Location: Selah, WA
Base Pay: DOQ